Event Account Coordinator, Pharmaceutical Events

Description

We are looking for an Event Account Coordinator. The ideal candidate for the Event Account Coordinator role is personable, highly organized and self-driven. Because they juggle numerous projects and tasks at a time, the ability to multi-task in a deadline driven environment is crucial. They should also have excellent communication and computer skills. 

• Manage attendee communication and registration (i.e. hotline, email, mailings). 
• Manage event database including data entry, proofing and pulling reports. 
• Compose, proof and edit website, virtual event platform, marketing and communication materials. 
• Perform administrative tasks such as cross-checking reports, errands, printing, shipping, and inventory management. 
• Research and compile organized information on various destinations and venues. 
• Quote, compare and partner with vendors throughout planning to book air/ground transportation, hotel rooms and activities (for in-person events). 
• Take active role in client calls and meetings by taking notes and providing call recaps. 
• Take active role onsite for event execution (approximately 5-10% of the year which could include physical travel or in-office ‘onsite’ execution) long hours with multiple moving parts that need to be closely managed at all times. Constant communication, facilitation, adaptability and problem solving are crucial. 
• Contribute to the overall event concept development. 
• Assist in the sales and proposal process through research via Internet, phone, and industry publications. 
• Take active role in staff and team meetings. 
• Energetically represent Augeo Experience’s brand in the community, in the industry, amongst prospective and current clients and internally. 

• Bachelor’s Degree. Experience in event planning, marketing or like field is desirable. 
• Multi-tasker with ability to prioritize and time manage 
• Organized and exceptional attention to detail 
• Self-starter and resourceful 
• Able to take direction from and work with many different personalities 
• Proactive communication skills 
• Professional/high-level of customer service 
• Flexible and optimistic 
• Excellent computer skills (Excel and Word proficiency required)