Sales Administrator

Provides administrative support to executive level and sales management. 
The Sales Administrator supports Electro-Matic’s sales team and customers by assisting pricing, establishing cost comparisons and coordination with operations and suppliers. This role ensures that sales data in CRM/ERP systems is current and accurate — helping keep our distribution operation efficient and our customers and suppliers satisfied.

Reports to: VP of Sales
Job type: Full-time, on-site

Key responsibilities

• Reviews customer quotes, proposals and order acknowledgements; ensure margins and discount approvals are applied.
• Coordinate with warehouse, shipping and logistics to schedule shipments and resolve fulfillment or delivery problems.
• Communicate with manufacturers and suppliers to confirm availability, and expedite requests.
• Maintain and update customer, product and pricing records in CRM/ERP; ensure data integrity.
• Prepare routine sales and order reports (daily/weekly/monthly) and ad-hoc reports for management and sales reps.
• Support sales reps with administrative tasks: proposals, pricing research, bid packages, and contract documentation.
• Help implement process improvements and support system upgrades (ERP/CRM).
• Ensure compliance with company policies, trade regulations and internal controls for order processing.

Required qualifications

• High school diploma or equivalent.
• 3-5+ years experience in sales administration, inside sales, or order management — preferably in distribution, manufacturing or industrial automation.
• Proficiency with Microsoft Excel (pivot tables, lookups) and Office applications.
• Experience with ERP and CRM systems (examples: Infor, P21) — comfortable learning new systems.
• Strong attention to detail, accuracy and organizational skills.
• Clear, professional verbal and written communication; customer service orientation.
• Ability to multitask, prioritize and meet deadlines in a fast-paced environment.

Preferred

• Knowledge of industrial automation products (sensors, connectors, motion control, PLCs) or experience supporting technical sales.
• Exposure to pricing strategies, margin calculations and commercial quoting processes.

Performance measures (examples)

• Order accuracy rate
• On-time order fulfillment
• Quote turnaround time
• Customer satisfaction / resolution time
• Data accuracy in CRM/ERP

Working conditions

• Office-based with regular collaboration with warehouse and field sales; occasional on-site visits to distributor or customer facilities.
• Typical business hours; occasional extended hours during month-end or high-volume periods.
• May occasionally lift small parcels or assist in the warehouse (up to ~25 lbs) depending on company practices.

Why Electro-Matic
As a leading industrial automation distributor, Electro-Matic combines technical product expertise with fast, reliable distribution. This role is an opportunity to support cross-functional teams, learn automation product lines, and grow in a process-driven, customer-focused environment.

We patriciate in E-Verify.