CPT-10994 Outbound Marketing & CRM Management Virtual Assistant

Independent Contractor – Marketing VA / Senior Level (Remote).

20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia.

We are seeking a highly organized and detail-oriented Marketing Virtual Assistant to support outbound marketing efforts and CRM management for a construction advisory firm and its affiliated real estate investment business.

This role focuses on executing structured outreach campaigns via email and LinkedIn, maintaining CRM data integrity, and supporting lead generation efforts. The ideal candidate is process-driven, experienced with HubSpot, and capable of maintaining a professional U.S. business tone in all communications.

The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor.

Contractors will be required to provide services that align with the following client tasks:

• Execute outbound email campaigns using pre-built templates and contact lists
• Segment campaigns by target audience (developers, brokers, property owners, investors, etc.)
• Customize messaging based on recipient type while maintaining consistency
• Ensure timely and accurate campaign execution

• Send and manage daily outreach emails
• Personalize messaging where appropriate
• Maintain a professional and polished U.S.-based communication style
• Monitor responses and organize follow-ups

• Maintain and update CRM pipelines in HubSpot
• Track all outreach activities (email, LinkedIn, responses)
• Keep contact records clean, structured, and up to date
• Add and organize new contacts consistently

• Execute connection requests and follow-up messaging campaigns
• Track outreach activity and engagement
• Maintain organized tracking systems for LinkedIn efforts
• Align LinkedIn outreach with email campaigns

• Research and identify qualified prospects:
  • Real estate developers
  • Commercial brokers
  • Investors
  • Property owners
  • Engineers / design professionals
• Build and verify contact lists (email + LinkedIn)
• Add approximately 50–150 qualified contacts per week

Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing.

The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements:

• 2–4+ years experience in marketing support, lead generation, or outreach roles
• Strong experience with CRM platforms (HubSpot preferred)
• Experience with:
  • Email marketing tools
  • LinkedIn outreach strategies
• Excellent written English with professional U.S. tone
• Strong English communication skills (clarity and proficiency prioritized over accent)
• Highly organized and detail-oriented
• Ability to follow structured systems and meet daily/weekly targets
• Self-starter with strong time management skills

• CRM: HubSpot (required)
• Outreach: Email platforms, LinkedIn
• Data Management: Microsoft Excel / MS Word
• Communication: Gmail / Google Workspace

• Contracted Hours per Week: 20 Hours
• Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing)
• Daily Working Time: Flexible (no strict preference) EST

Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW.

• Contractors will operate under a Master Services Agreement and a Statement of Work
• This is not an offer of employment; contractors are not employees of 20four7VA or any client
• All compensation is processed through 20four7VA according to the terms of the engagement

• REQUIRED SERVICE: Marketing
• REQUESTED EXPERIENCE TIER LEVEL: Senior Level
• Contracted Hours per Week: 20 hours/week
• Daily Working Time: Flexible (no strict preference) EST
• Scheduled Working Days: Monday-Friday
• Number of VAs: 1
• GENDER PREFERENCE: None
• LANGUAGES SPOKEN/PREFERENCE: English (Fluent)
• ACCENT PREFERENCE: Level A–C (strong English proficiency required; clarity and professionalism prioritized over accent)
• REGION PREFERENCES: Any