Facilities Coordinator

United States·OaklandFull-timemid

Facilities CoordinatorAdministration & Office Support

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Facilities CoordinatorAdministration & Office Support

Asian Health Services, founded in 1974, provides medical, dental, and behavioral health services to more than 50,000 patients. Our approach to well-being focuses on “whole patient health” for all. We go beyond our clinic walls and invest in our community’s overall health. We know that income, housing, and environmental struggles lie at the heart of poor health. That’s why we also address food insecurity, youth leadership, and culturally competent care while working towards supporting safer streets and vibrant communities.

Job Summary:

The Facilities Coordinator will assist the Facilities Manager with tasks related to the maintenance and optimization of Asian Health Services’s office space and workplace. This includes coordinating, monitoring and tracking all maintenance and service requests for the Asian Health Services work locations. This position will also assist with promoting and coordinating safety escort for staff.

Maintains physical space, ensuring a safe, clean, and functional environment

Receives, manages, and processes work order requests; ensure problems are resolved quickly

Acts as liaison between staff and any outside contractors needed to resolved specialized problems

Drafts and implements preventative maintenance schedules for buildings and equipment

Ensures safety standards are followed throughout facilities

Coordinates and provides safety escorts for staff to their cars or BART stations

Participates in the emergency preparedness planning team

Maintains the inventory of supplies; reorders as needed

Coordinates trainings for Facilities staff, including those who provide safety escorts

Coordinates and assists in delivery of supplies to different sites and locations

Perform other related duties as assigned

Fosters an environment that promotes trust and cooperation among clients and staff.

Enforces clinic policies and procedures, including maintenance of client confidentiality under HIPAA privacy rules, to ensure that the principles of AHS are implemented.

Plays an active role in planning organization-wide activities such as AHS general membership meetings, fundraisers, special clinic days, and other events.

Participates in general membership meetings, fundraisers, and other public events, as required.

Participates in outreach activities, agency advocacy, and serves on ad hoc committees, as requested.

Attends AHS staff retreats and Board of Directors meetings, as required.

Participates in agency-wide quality improvement program processes and performance improvement teams to ensure excellence in the quality of services provided across the agency.

High school diploma required and at least two years of related experience required

Associates degree preferred

Valid California Driver’s License, insurance, and ability to travel as required

Excellent verbal and written communication skills.

Proficient in Microsoft Office Suite or related software necessary to create and maintain reports and logs.

Experience handling internal moves

Excellent organizational skills and attention to detail.

Ability to perform well in a fast-paced environment.

Working knowledge of work order management system

Demonstrate teamwork ability

Flexibility must be available to work overtime hours and weekends as needed

Ability to perform data collection and utilize tools and systems to maximize efficiency at the assigned work location