Administrative Assistant (STOP) 5

As an Administrative Assistant, you will contribute to Amity’s mission by providing vital clerical support for the STOP Program Director. This position would be responsible for a variety of administrative functions including document processing and preparation, scheduling, data entry, reception, and other administrative support duties.

 

Performs a variety of administrative, secretarial and receptionist tasks including, but not limited to, arranging itineraries, preparing agendas, arranging meetings, and composing correspondence and memos.

Establishes and maintains files and records, which may include clinical or other confidential materials.

Receives, screens and routes visitors, correspondence, and telephone calls.

May attend committees or other meetings.

May assist in research compilation and organization of statistical and narrative data for reports and proposals.

Maintains general filing systems.

Coordinate routine data entry of administrative information, which may include general staff records and training.

Manage the logistics of routine in-service training.

Attends workshops, meetings, and training as requested by supervisor.

May serve as Community Advocate role in addition to job as requested by community leadership.   

Performs other related duties as assigned.

Required:

• Possess a high school diploma or its equivalent.

 

Preferred:

• Prior experience as an administrative assistant or in data entry is an asset.

 

• Understanding of causes, symptoms, and effects of substance abuse.
• Proficient knowledge of office equipment including personal computers, with a familiarity with Microsoft Office.
• Minimum typing speed of 40wpm.
• Ability to work co-operatively with a multi-disciplinary team.
• Excellent interpersonal and communications skills.
• Superior organizational skills.
• Possess excellent oral and written skills.
• Ability to work well under minimal supervision.
• Ability to interact with agency and department heads and correctional officials.
• Understand and appropriately apply Amity policies and procedures and adhere to agencywide practices and regulations.
• Protect program participants’ health, safety, welfare, and confidentiality of records and participant information.
• Model professionalism, effective work habits and responsible living.

Physical Requirements:

• Occasionally adjusts or moves objects up to 50lbs. in all directions.
• Constantly remains in a stationary position often standing or sitting for prolonged periods.
• Repeats motions that may include the wrists, hands and / or fingers.
• Constantly moves from one work yard to another daily.
• Frequently walks on hard or uneven surfaces.
• Required to communicate verbally and in written form.
• Uses all types of vision, such as close vision, distance vision, color vision, peripheral vision, and depth perception, to complete daily tasks.
• Assesses the accuracy, neatness and thoroughness of the work assigned.
• Occasionally required to climb, bend, stretch, reach or stoop.
• Required to wear comfortable and location appropriate clothing and shoes.

 

Mental Demands:

• Ability to change directions as a priorities shift.
• Ability to thrive in environment that require the ability to adapt to changing circumstances,
• Ability to cope with occasionally difficult or temperamental students and faculty.
• Ability to cope with mental and emotional stress related to the position.

 

Work Conditions:

• Generally, in an indoor setting.
• Occasionally works in outdoor elements such as precipitation, snow and wind.
• Work is in an incarcerated setting.

 

Environmental Conditions:

• The noise level in the work environment is usually moderate but can be loud.
• The temperature in the work environment is generally moderate, however can range from hot to cold seasonally.
• Seldom may be exposed to non-lethal chemical agents as administered in necessary use of force security instances.

 

Travel:

• Occasionally travels locally and operates motor vehicles.