Senior Administrative Assistant, Finance

General Summary
The Senior Admin Assistant, Finance provides high-level administrative and operational support to the accounting team. This role ensures efficient departmental operations through coordination, organization, and support of financial and administrative activities. This position requires working onsite in the Alameda office.

Specific Duties and Responsibilities
•    Provide administrative support, including meeting coordination, document management, filing, scanning, and copying. *
•    Manages calendars for senior finance staff, including making travel arrangements*
•    Serve as a liaison with internal executives, board members (including the Audit Committee leadership), vendors, and external auditors*
•    Prepare and distribute reports and presentation materials for internal and external stakeholders*
•    Support departmental planning and budgeting of team activities*
•    Maintain and organize financial records, including data entry and report compilation *
•    Assist with travel and expense reimbursements, fixed assets, accounts payable, and accounts receivable processing *
•    Provide support during internal and external audits*
•    Participate in special projects and perform other duties as assigned
•    Adhere to the Company’s Quality Management System (QMS) as well as domestic and global quality system regulations, standards, and procedures. *
•    Understand relevant security, privacy, and compliance principles and adhere to the regulations, standards, and procedures that are applicable to the Company. *
•    Ensure other members of the department follow the QMS, regulations, standards, and procedures. *
•    Perform other work-related duties as assigned.
*Indicates an essential function of the role

Required Qualifications
Minimum education and experience:
•    High school diploma with 4+ years of relevant administrative experience, or equivalent combination of education and experience.
 
Preferred Qualifications:
•    Bachelor's degree in Accounting, Finance, or a related field with 2+ years of experience, or equivalent combination of education and experience preferred.
•    Strong written, verbal, and interpersonal communication skills.
•    High level of accuracy, attention to detail, and organizational ability.
•    Proficiency in Microsoft Word, Excel, and PowerPoint.
•    Ability to prioritize tasks and manage multiple assignments effectively.

Working Conditions
•    General office environment.
•    Willingness and ability to work on site.
•    Requires some lifting and moving of up to 10 pounds.
•    Must be able to move between buildings and floors.
•    Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day.
•    Must be able to read, prepare emails, and produce documents and spreadsheets.
•    Must be able to move within the office and access file cabinets or supplies, as needed.

Base Pay Range Per Hour: $36.00 - $48.00
Individual compensation will vary based on factors such as qualifications, skill level, competencies, work location and shift, and will increase over time based on meeting performance and business needs.