Administrative Assistant – EMEA Finance & Operations

We are a rapidly scaling, late-stage startup delivering advanced software platforms and AI-powered toolchains for the development, testing, validation, and deployment of ADAS (Advanced Driver-Assistance Systems) and autonomous vehicle systems. As an Administrative Assistant supporting EMEA Finance & Operations, you will be an essential partner to our regional finance and operations teams across Europe, the Middle East, and Africa.

Based in Germany, you will own the day-to-day financial administration and operational support functions that keep our EMEA offices running smoothly — including budget tracking, vendor purchase order management, accounts payable oversight, and payment monitoring across all EMEA countries. This is a highly cross-functional role requiring strong attention to detail, comfort working across multiple currencies and regulatory environments, and the ability to manage competing priorities with professionalism and efficiency.

• Maintain EMEA budget trackers, reconcile against NetSuite cost centers, and support monthly variance analysis and quarterly forecasts

• Own the end-to-end EMEA PO process, including vendor onboarding, approvals, and tracking against delivery milestones

• Monitor the EMEA AP queue end-to-end and serve as the primary contact for vendor invoice inquiries through month-end close

• Coordinate and reconcile multi-currency vendor payments (EUR, GBP, SEK) with global treasury and support VAT documentation

• Own EMEA shipping operations and accounts (DHL, FedEx), including import/export taxation and cross-office logistics

• Provide administrative support to the EMEA teams and support office operations for the Germany office

• Bachelor's degree in Business, Finance, Accounting, or equivalent experience

• 2+ years in finance operations, AP, or administrative roles, ideally at a multinational or tech company

• Fluency in English and German

• Hands-on mindset, comfortable operating from strategy to day-to-day execution

• Strong AI affinity and drive to automate and continuously improve processes

• Experience managing procurement, AP, and vendor relationships across multiple countries

• Highly organized, detail-oriented, and strong in Excel/Google Sheets

• Familiarity with multi-currency payments and VAT requirements across EMEA

• Proactive, self-directed, and comfortable in a fast-paced startup environment

• Experience with NetSuite or a comparable ERP

• Additional European languages (French, Swedish or other)

• Experience with international shipping operations and import taxation

• Familiarity with withholding tax documentation across EMEA jurisdictions