Executive Assistant

Aquarian Holdings ("Aquarian") is a diversified global holding company with a strategic portfolio of insurance and asset management solutions.

We are seeking talented individuals to serve as Executive Assistants to our Executives and their department, supporting the continued growth and evolution of their dynamic teams. This position will focus primarily on calendar management. The role is ideal for a motivated, self-starting professional open to dive into both administrative responsibilities as well as special assignments with excellent problem solving and critical thinking skills.

This position is onsite 5 days a week at our New York City office.

Please note that this role starts as a contract with an opportunity for permanent placement.

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  Provide high-volume calendar management of internal and external meetings

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  Regularly interface with high-profile professionals, communicate on behalf of the executive team to clients, investors, partners, board members, and team managers

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  Collect and prepare information for the team, create and edit presentations, spreadsheets and other documents as needed

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  Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments

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  Coordinate business travel logistics, creating itineraries and making travel arrangements

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  Manage expense reports and vendor invoices as needed

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  Both individually and on a team, assist with special project assignments

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  Assist with ad-hoc job-related and personal requests as needed

• 4+ years of experience supporting C-level executives (CEO, Managing Partner, or CFO support ideally, preferably in the Finance/Investment industry)

• Experience in a fast-paced, dynamic environment

• Bachelor's degree preferred but not required

• Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment

• Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities

• Flexible and resilient with an eagerness to learn, receptive to constructive feedback

• Detail oriented with excellent time management and organizational skills

• High level of integrity, discretion, professionalism, and confidentiality

• Ability to anticipate the needs of the executive, the team, and the company

• Tech-savvy and resourceful

• Proactive, positive, energetic personality with a can-do attitude

• Excellent written and verbal skills

• Advanced knowledge of Microsoft Office Suite, including proficiency in Excel

Aquarian is an equal opportunity employer. Aquarian is committed to creating and maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience and unique perspectives. Aquarian does not discriminate on the basis of race, color, creed, religion, sex, national origin, veteran status, mental or physical handicap or disability, age, citizenship status, alienage, ancestry, marital status, sexual orientation, gender identity or expression or any other criteria prohibited under applicable federal, state or local law. Aquarian makes reasonable accommodations for applicants and employees with disabilities in accordance with applicable law.