Administrative Assistant (Part-Time)

The Algorithms, Modeling & Assessments (AMA) Division of Applied Research Associates, Inc. (ARA) has an immediate opening for an energetic, well-organized part-time (30-hour work week) Administrative Assistant. The qualified candidate will have 2 - 3 years of previous experience as an administrative assistant, office assistant or any related experience. The Administrative Assistant will be the initial point of contact for all visitors and guests to the office and will provide day-to-day support to technical and professional staff of the office. The successful candidate will be responsible for front desk operations and meeting coordination, he or she will also assist with various accounting tasks, and office maintenance.  This is an on-site position and does not allow for hybrid or remote work. 

The duties of the Administrative Assistant includes, but are not limited to:

• Answering incoming telephone calls
• Greeting and checking in all visitors
• Meeting preparation and support
• Ordering and managing office supplies
• Day-to-day operations (coffee preparation, kitchen maintenance, etc.)
• Common area maintenance
• Conference room scheduling
• Event planning
• Data entry
• General clerical duties (copy, fax, scan, binding documents, etc.)
• Assist with tracking and processing company credit card purchases
• Health and Safety Officer

Requirements:

• High school diploma or equivalent and 2 - 3 years of office management experience or related office management experience.
• Proficiency with Microsoft Office Suite software
• Attention to detail and finer elements of office operations & coordination
• Ability to work independently and follow through on assignments
• Ability to multi-task and work successfully in a fast-paced environment
• Ability to communicate in a professional manner

Desired Qualifications:

• Bachelor’s degree preferred
• Working knowledge of SharePoint, CostPoint, and/or Deltek
• Budgeting experience
• Existing DoD security clearance

Applied Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. We invite you to visit our website to learn more about who we are, what we do, the excellent careers and benefits we offer and explore some of our featured offices.