Executive Assistant (Temporary - 15 months)

North VancouverFT Temp/Seasonalmid

Executive AssistantAdministrative & OfficeAdministration & Office Support

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Overview

Your Opportunity at ARC’TERYX:As an Executive Assistant within out Technology organization, you will support our Vice President,

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Executive AssistantAdministrative & OfficeAdministration & Office Support

You will be working directly with the Vice President, Technology Platforms & Operations and Vice President, Engineering Excellence, and will partner with a team of high-performing Executive Assistants in providing exceptional support to Senior Leadership across the organization.

Providing exceptional administrative support with scheduling and calendar management

Organizing international and domestic travel arrangements

Developing agendas, meeting minutes, and presentation materials

Organizing regular leadership team meetings within the functions you support

Prioritizing business asks appropriately to make sure the attention of the Executives focus on most critical needs and time commitments are met

Drafting email correspondence and maintaining an organized inbox of the Executive according to authorization

Filtering and re-directing incoming communications to the Executives based on the nature of the events

Organizing and submitting expense reports in a timely manner

Coding vendor invoices and routing to the right leader in the system

Organizing team building events within the functions your support

Collaborate with other EAs of the Technology Organization on meetings, team events and leadership offsites

Support with initiatives and projects within the function you support per specific request from your Executive.

Support Executives and senior leaders in annual budget process and provide continuous monitoring.

Working towards your own professional development goals based on your areas of interest in the business.

You have min. 3+ years of Executive Assistant experience and are looking to grow your career as an EA.

You are an expert with the Microsoft Office suite and have excellent business acumen

You have great time management skills and naturally utilize sound judgement and prioritization when multi tasking and juggling competing priorities.

You have strong emotional intelligence, discretion, and the ability to maintain confidentiality

You know how to prioritize and effectively manage the logistics of an Executive’s schedule: pre-reads, agendas and following up on action items are second nature to you.

You’re not afraid of meeting new people, building relationships and creating partnerships across the organization.

You have a not-so-secret skill as a travel agent and are able to manage complex international multi-leg travel, often requiring continuous changes and rescheduling.

You remain highly flexible and adaptable when faced with ambiguity.

You effectively balance autonomy and collaboration.

Your passion for your work is paralleled by your passion for getting outside and living it.