Executive Assistant

WPP Open X is a ground-breaking, bespoke agency model designed exclusively for The Coca-Cola Company (TCCC). This innovative structure brings together the best talent and capabilities from across the WPP network to deliver unparalleled creativity, strategic insight, and operational excellence. Our mission is to redefine the agency-client partnership, fostering a culture of deep collaboration, agility, and measurable impact.

Why we're hiring:

WPP Open X is seeking a highly organised, proactive, and exceptionally skilled Executive Assistant to provide comprehensive administrative and operational support to our senior executives. This pivotal role requires an individual who thrives in a fast-paced, demanding environment, adept at managing diverse administrative tasks both independently and collaboratively.  This office-based position will be primarily based at WPP's Sea Containers House in London, with an expected presence of at least 3 – 4 days per week.

What you'll be doing:

You will be essential in ensuring the smooth operation of executive functions, demonstrating flexibility, composure, and a proactive approach even under pressure. The ideal candidate possesses excellent written and verbal communication skills, meticulous attention to detail, and sound decision-making abilities, whilst always upholding the utmost professionalism and confidentiality. This role would suit a highly organised individual who excels in fast-paced environments and is eager to contribute to a dynamic global team.

• Provide high-level administrative support to WPP Open X executives, ensuring their schedules and operations run seamlessly.
• Proactively manage complex executive calendars, strategically optimising time and anticipating demands.
• Arrange comprehensive domestic and international travel, including detailed logistics and visa procurement.
• Proactively identify opportunities to develop and optimise internal administrative processes to enhance overall efficiency and productivity within the team.
• Manage executive expense reporting, ensuring accuracy and strict adherence to company policies Maintain continuous awareness of ongoing task progress, providing regular updates and communicating timelines effectively to relevant stakeholders.
• Prepare, edit, and format various documents, reports, and presentations with precision and a high level of quality, often under tight deadlines.
• Organise and compile comprehensive briefing materials for a range of engagements, including internal meetings, client presentations, external conferences, and speaking engagements, ensuring executives are thoroughly prepared.
• Assist in the seamless coordination and execution of key events such as industry gatherings, internal team meetings, offsite sessions, private dinners, and corporate hospitality events, from planning to post-event follow-up.

What you'll need:

• Proven Executive Assistant Experience: Demonstrable track record in a similar high-level support role, ideally within a dynamic creative or agency environment, adept at managing complex executive needs.
• Advanced Technical Proficiency: Mastery of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strategic Organisation & Prioritisation: Exceptional ability to manage complex calendars, master multitasking, and strategically prioritise demanding workloads with meticulous attention to detail.
• Impactful Communication: Confident, articulate, and professional communicator, adept at engaging and influencing personnel at all levels, including senior leadership, clients, and global partners.
• Stakeholder Engagement: Ability to build and nurture strong working relationships with diverse stakeholders, including TCCC clients, internal teams across WPP Open X and the broader WPP network. Possess a deep understanding of the organisational ecosystem to facilitate seamless collaboration.
• Proactive Problem-Solving: A solutions-oriented mindset with keen foresight, capable of anticipating needs and proactively resolving issues with unwavering accuracy.
• Unwavering Professionalism & Discretion: Exhibits the highest degree of professionalism, responsibility, and reliability, with an absolute commitment to confidentiality.
• Adaptability & Collaboration: Highly flexible with a positive, 'can-do' attitude, thriving in fast-paced environments, capable of independent action and seamless team collaboration.

Who you are: