Executive Assistant

Avalara is looking for an Executive Assistant to support C-suite leaders within our Technology, Product, and Strategy organizations. Reporting to the Manager of Executive Assistants, you will be a trusted partner to executive leadership, helping create focus, understanding, and execution across main priorities. This is a remote position in the United States (#LI-Remote) and offers the opportunity to work with leaders shaping Avalara's technology, products, AI-driven innovation, and long-term strategy. You'll bring structure to complex priorities, build relationships across the business, and help leaders operate at their best while contributing to the energy and culture that make Avalara a great place to work.

#LI-Remote

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  Manage complex executive calendars, priorities, communications, and scheduling needs.

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  Coordinate leadership meetings, offsite events, travel, and executive activities from planning through execution.

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  Prepare executives for meetings by organizing agendas, materials, logistics, and follow-up actions.

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  Be a primary contact for executive team members and build trusted relationships across the organization.

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  Support presentations, expense management, and other administrative activities that help leaders accomplish priorities.

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  Coordinate special projects by managing partners, timelines, communications, and action items.

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  Partner with Chiefs of Staff on executive operating rhythms, including staff meetings, leadership reviews, and planning processes.

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  Track main deliverables and help ensure follow-through on commitments and decisions.

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  Identify opportunities to improve processes, increase efficiency, and enhance team effectiveness.

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  Develop an understanding of Avalara's technology, AI automation, products, and priorities to better support executive teams.

Supporting diversity and inclusion is a cornerstone of our company — we don’t want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.

• 5+ years of experience supporting senior leaders or executives.

• Experience managing executive calendars, travel, meetings, and confidential information with.

• Experience supporting leaders in technology, product, engineering, strategy, SaaS, or related activities.

• Experience coordinating projects, executive meetings, events, or offsite engagements from planning through completion.

• Demonstrated curiosity, including an interest in AI technologies, product development, business strategy, and identifying opportunities to improve processes and team effectiveness

Pay Range Details