Facilities Coordinator

United States·Tustinmid

Facilities CoordinatorAdministration & Office Support

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Quick Summary

Overview

Looking to join a passionate team dedicated to developing and manufacturing life-saving biopharmaceuticals? Avid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of our clients and improve patient outcomes.

Key Responsibilities

The Facilities Coordinator will work closely with the maintenance management team to ensure facility maintenance activities and projects are scheduled and running accordingly.

Requirements Summary

You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way. Your written and verbal skills are out of this world, and you communicate with clarity and confidence.

Technical Tools

Facilities CoordinatorAdministration & Office Support

Your Role:

The Facilities Coordinator will work closely with the maintenance management team to ensure facility maintenance activities and projects are scheduled and running accordingly. This position is responsible for supporting the day-to-day activities within the Facilities department. Additionally, this position requires problem-solving and critical thinking skills to assist in planning, gathering accurate information and improving current maintenance activities.

Perform data management of the electronic maintenance records, including scanning/attaching pdf files to asset records in BM RAM.
Process requisition orders and purchase orders for supplies, services and equipment.
Develop daily schedule for maintenance and adjust when necessary.
Track maintenance activities and communicate effectively to all stakeholders.
Generate reports to analyze the productivity of the department.
Update Facilities Management, Manufacturing Management, and Quality Engineering on the status of maintenance activities.
Review or adjust work procedures to meet manufacturing and/or work order requests.
Ensure all equipment in the facility is in BM RAM with all necessary PMs in place.
Set up any new equipment PMs into the BM RAM.
Review and analyze reports, records, directives, and confers with management to obtain data required for planning activities, providing status of work, and any problems encountered.
Work closely with maintenance technicians to ensure work is completed on time.
Plan and schedule 3rd party maintenance and ensure activities are accurately reflected in BM RAM.
Maintain vendor database and vendor pricing/agreement repository for department.
Complete POs for Facilities.
Plan travel itineraries and submit expense reports for Engineering and Maintenance staff.
Train maintenance staff to effectively utilize the BM RAM.
Filing, storing, organizing, retrieving and developing new files.
Train new hire employees on work request submittal process.
Adheres to company policies, procedures, GMPs, and SOPs.
Manage the Janitorial vendor.
Manage the implementation of any Change Requests associated with BMRAM or asset management.
Perform other duties as assigned.

Minimum Qualifications:

Associate’s degree in computer science desired.
4+ years’ experience in administrative task work in a biological, pharmaceutical, dietary, or related industry.
Working knowledge of GMPs and FDA regulations as it pertains to document control.
Experience with maintenance software such as CMMS, AMMS, MMS, SAP, BM RAM etc.
Excellent organizational skills.

Position Type/Expected Hours of Work:

This role is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. unless otherwise stated by Supervisor. The employee must also, if instructed, have the ability to work overtime.

Compensation:

We offer competitive compensation packages for this role, including a base salary, performance-based bonuses, and comprehensive benefits such as health, dental, and vision insurance, 401(k) matching, and paid time off.

The compensation range for this role is $32.00 to $38.94 hourly depending on experience and qualifications. Additionally, we offer opportunities for career growth and development as well as a supportive and inclusive work environment.

Who you are:

You have a "bring it on!" team player approach and an unshakable positive attitude, always ready to tackle anything that comes your way.
Your written and verbal skills are out of this world, and you communicate with clarity and confidence.
You have exceptional multitasking skills and an unparalleled attention to detail that ensure the smooth running of everything.
You are a master at building relationships, capable of establishing connections with anyone, be it team members, clients, vendors, or suppliers.

Physical Demands & Work Environment:

In this dynamic role, expect a blend of regular activities like sitting, standing, and walking, with occasional physically engaging tasks such as lifting objects up to 25 pounds. The work environment might expose you to electrical shocks, toxic chemicals, vibrations, or loud noise levels occasionally. However, reasonable accommodations are available to enable individuals with different abilities to perform effectively, ensuring a supportive and adaptable work setting. Your visual acuity, including close, distance, and color vision, will be essential in navigating through the diverse day-to-day demands of this position.