Executive Assistant, Office of the President

United States·Los Angelesmid

Executive AssistantAdministration & Office Support

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Quick Summary

Overview

About Iconic Artists Group Iconic Artists Group is a music company that acquires interests in the music catalogs of iconic performers and songwriters, working to preserve and grow the legacy of these artists.

Key Responsibilities

Provide comprehensive administrative support, including calendar management, meeting and schedule coordination, travel arrangements, expense report preparation, correspondence drafting, and occasional notetaking.

Requirements Summary

Minimum 2+ years of professional experience in the entertainment industry, including music, talent agencies, television, film, radio, or related fields.

Technical Tools

excel

About Iconic Artists Group

Iconic Artists Group is a music company that acquires interests in the music catalogs of iconic performers and songwriters, working to preserve and grow the legacy of these artists. Iconic is home to some of the most important and acclaimed catalogs in music history, including those of The Beach Boys, Crosby, Stills & Nash, Nat King Cole, Linda Ronstadt, and others.

Position Overview

Iconic Artists Group is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Office of the President. This role requires a strong grasp of the entertainment and music management industries, exceptional administrative and organizational skills, and the ability to anticipate executive needs in a fast-paced, high-level environment.

The ideal candidate brings discretion, professionalism, technical aptitude, and a genuine passion for music—particularly legacy artists and catalog-driven businesses.

Responsibilities

Provide comprehensive administrative support, including calendar management, meeting and schedule coordination, travel arrangements, expense report preparation, correspondence drafting, and occasional notetaking.
Maintain awareness of the President’s internal and external commitments to proactively anticipate needs, prioritize tasks, and manage shifting deadlines.
Organize, track, and manage large volumes of data, documents, and materials with efficiency and confidentiality.
Research artists, music catalogs, song histories, and album releases.
Prepare meeting agendas and coordinate internal and external meetings.
Assist with music catalog acquisition efforts, including research and coordination.
Support the preparation of pitch materials and presentations for artists, including slide decks and PDF documents.
Serve as a liaison between internal teams, artists, management, and external partners as needed.

Qualifications

Minimum 2+ years of professional experience in the entertainment industry, including music, talent agencies, television, film, radio, or related fields.
Excellent written and verbal communication skills
Strong proficiency in Microsoft Excel, PowerPoint, and Word
High aptitude with macOS and comfort working in digital-first environments.
Strong interest in the music business, artist legacy management, and catalog development
Bachelor’s degree in Entertainment, Music, Marketing, Communications, Digital Media, or a related field

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Compensation & Benefits

Compensation range: $31.25–$38.46 per hour, dependent on experience, plus an annual discretionary bonus
Competitive benefits package and paid time off schedule

Location & Work Schedule

This position is based in our Westwood Village office in Los Angeles, CA. Employees are expected to work onsite Monday through Thursday, with remote work on Fridays at the manager’s discretion.

Additional Information

Visa sponsorship and relocation assistance are not available for this position.
We are a fully vaccinated workforce. Successful candidates will be required to show proof of being vaccinated against COVID-19. You are up to date when you have received a two-dose series and a booster, or a single dose series and a booster. Reasonable accommodation will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.

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