Administrative Assistant

United States·Wichitamid

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

processing gas receipts, managing lock box, statement printing, saving payment remittances and vendor PO Printing Other duties as assigned by the Credit Manager/President/Management staff

Technical Tools

Administrative AssistantAdministration & Office Support

Responsibilities

~1 min read

→Answer phone calls in a professional manner, take messages, transfer calls to inside and outside phone lines, page staff.
→Greet customers walk in customers and make them feel welcome
→Assist with accounts payable invoices including distribution of vendor invoices to appropriate departments
→Daily Image scanning and scan verification
→Process and distribute incoming mail
→Process credit card payments over the phone
→Assist with entering payments into Prelude
→Keep front desk, lobby, and kitchen areas clean, stocked, and organized. This includes prepping coffee and supplies daily
→Additional duties not limited to but include: processing gas receipts, managing lock box, statement printing, saving payment remittances and vendor PO Printing
→Other duties as assigned by the Credit Manager/President/Management staff

Requirements

~1 min read

High School diploma or equivalent required
Organizational skills to prioritize workload
Knowledge of office management systems and procedures
Excellent time management skills and ability to multitask
Strong attention to detail and problem-solving skills
Excellent written and verbal communication skills
Ability and eager to learn new tasks and responsibilities, and willingness to ask for assistance and further training when necessary
Must be able to pass a drug screen and background check

Occasionally lifting/carrying up to 10 pounds or pushing/pulling small objects
Sits most of the time
Infrequent to occasional walking or standing
Physically able to operate a variety of automated office machines which include a computer, printer, facsimile machine, copy machine, calculator, telephone, etc. on a repetitive basis.
Hearing and speaking to exchange information.