Office Administrator (Real Estate)

Office Operations: Manage day-to-day office operations including supplies, vendor coordination, and facilities upkeep. Maintain a professional and organized office environment at Millennium Tower.

Executive & Team Support: Provide administrative support to principals and team members including scheduling, correspondence, phone and email management, and preparation for internal and external meetings.

Guest & Front Office Experience: Greet incoming guests and visitors professionally. Serve as the first point of contact and ensure a polished front-office experience.

Transaction Coordination Support: Coordinate DocuSign setup and routing for all staff. Support the transactions team by facilitating document signing and routing executed agreements to the appropriate parties — including title companies and lenders.

Document Management: Maintain accurate and well-organized filing systems (digital and physical). Manage incoming and outgoing communications including mail, overnight packages, and courier coordination.

Accounts Payable: Enter accounts payable as available; assist with invoice tracking and vendor payment coordination in support of the finance function.

Website Management: Maintain and update the website as needed, coordinating with leadership on content and branding.

Hospitality & Events: Coordinate Monday staff lunches and catering for meetings upon request. Maintain the conference room and staff kitchen to a high standard.

Ad Hoc Projects: Support internal projects and requests from leadership as they arise. Bring a problem-solving mindset and flexibility to a lean, entrepreneurial team.

1–3 years of administrative, office management, or operations support experience.

High school diploma required; associate degree or higher preferred.

Proficiency with Microsoft Office Suite — Outlook, Word, Excel, and Teams — required.

Experience with DocuSign or similar e-signature platforms.

Familiarity with Adobe Acrobat and digital file management.

Strong organizational skills with exceptional attention to detail and confidentiality.

Professional written and verbal communication skills — comfortable corresponding with lenders, title companies, and outside partners.

Self-starter who takes ownership of their environment and anticipates needs without being prompted.

Prior experience in a real estate, development, legal, or financial services office environment.

Familiarity with transaction coordination processes — document routing, closing timelines, title and escrow communication.

Experience with basic accounts payable entry or vendor invoice management.

Experience managing or updating a company website (WordPress or similar CMS).

Comfort in a fast-paced, small-team environment where priorities shift and initiative is valued.