Administrative Assistant - Absence

ComPsychⓇ is the worldwide leader in organizational mental health, well-being, and absence management, dedicated to igniting human potential in workplaces across the globe. For over 40 years, we have combined the best in technology with unmatched human expertise to help individuals and their organizations thrive. Our GuidanceResourcesⓇ and AbsenceResourcesⓇ solutions deliver end-to-end mental health, well-being, work-life, health navigation, and absence support to more than 75,000 customers worldwide,  touching more than 160 million lives across 200 countries. Visit compsych.com to find out why 40% of the Fortune 500 choose ComPsych for their mental health and absence management needs.

We are seeking an enthusiastic Administrative Assistant who will directly support our Absence Customer Success department. This individual will have a strong attention to detail, customer service experience, commitment to quality, manage many projects at the same time, and be comfortable working in a structured, fast-paced environment. 

• →Provide administrative assistance to the Absence Customer Success department 
• →Take detailed meeting minutes, organize and schedule meetings, draft agendas, and other administrative functions as requested 
• →Support the team with creating data visuals, presentations, printing, and preparing any communication materials 
• →Deliver clear and concise messages 
• →Write and distribute emails, correspondence memos, letters etc.   
• →Listen attentively and ask the necessary questions to confirm understanding for notes 
• →Perform data entry in Microsoft Excel, Confluence, and other computer applications 
• →Liaise with executive and other administrative assistants to handle requests and queries from other managers/internal departments 
• →Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre-defined parameters and create basic reports and summaries from the generated data 
• →Share reports with relevant personnel and answer basic questions about the data 
• →Establish and maintain strong working relationships with team members  
• →Provide on-site support for events, including setup, coordination, and day-of logistics 
• →Take responsibility for special projects as requested  
• →Perform other duties as assigned. 

• 2 years of experience required, administrative support experience preferred 
• High school diploma required, Bachelor’s degree in related field preferred
• Excellent written and verbal communication skills
• High attention to detail and goal-oriented results
• Excellent time management skills, ability to use critical thinking skills to prioritize work, and able to work autonomously as needed
• Experience supporting executive level individuals preferred
• Proficiency in MS Office, Excel, and PowerPoint
• Ability to pivot quickly and understand priorities
• Ability to think critically by gathering information, evaluating options, and implementing the best solution
• Strong organizational skills

Other Requirements

• On-site presence 1–2 days per week based on business needs
• Consistent and reliable high-speed internet and workspace free from distraction, disruption, or noise is required
• Ability to be present on camera during work-related trainings, meetings, and/or events
• Must be able to sit or stand at a desk for prolonged periods while working on a computer

ComPsych is an equal opportunity employer.  All applicants will be considered for employment regardless of race, color, age, genetics, religion, gender, sexual orientation, gender identity, national origin, disability or protected veteran status and any other characteristic protected by federal, state or local laws. ComPsych Corporation maintains a drug free workplace.

ComPsych Corporation and its affiliates is committed to the responsible and transparent handling of your personal data. Information collected during the recruitment process will be used to assess your application and, where applicable, to prepare and administer an offer of employment. Your personal data will be processed in accordance with the privacy laws applicable in your country or jurisdiction of residence, which may include the California Consumer Privacy Act (CCPA), the EU General Data Protection Regulation (GDPR), Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation, and other applicable national or local privacy laws. For full details on what personal data we collect, how we use it, your rights as an Applicant, and how to contact us with privacy-related questions, please review the relevant Applicant Data Privacy Notices: US Applicant Data Privacy Notice & Canada Data Privacy Notice.