Executive Assistant - Growth and Sales Support (Philippines)

Location: Philippines (100% Remote)

Employment Type: Full-time Independent Contractor (exclusive commitment)

Compensation: $1,000–$1,500 USD per month (commensurate with experience and skills)

About the Job

We’re looking for a highly organized, proactive, and detail-driven Executive Assistant to directly support growth and sales initiatives.

This role goes beyond calendar management. You will be deeply involved in sales operations, CRM management, billing coordination, client communication, and candidate pre-interview support. Your work will directly impact revenue growth and client experience.

If you enjoy structured systems, fast-moving environments, and being at the center of sales momentum — this role offers meaningful responsibility and visibility.

You will support leadership and the sales team in managing pipeline activity, maintaining CRM accuracy, coordinating billing workflows, and strengthening client relationships.

This is a growth-facing role, meaning your day-to-day work will be closely tied to:

• Sales tracking

• Client communication

• Candidate coordination

• Revenue-support processes

Strong communication skills, attention to detail, and the ability to move quickly without sacrificing accuracy are critical.

• Manage and update HubSpot CRM (pipeline tracking, deal stages, notes, tasks)

• Ensure accurate and up-to-date sales records

• Assist with tracking KPIs and sales reporting

• Prepare meeting notes and follow-ups from sales calls

• Monitor deal progress and flag delays or gaps

• Support billing coordination using Anchor (or similar billing system)

• Track invoices and payment status

• Follow up on outstanding items when needed

• Maintain organized financial records related to client billing

• Conduct initial pre-interviews with candidates

• Screen applicants based on defined criteria

• Coordinate interview scheduling

• Communicate next steps clearly to candidates

• Maintain candidate status tracking

• Draft and send professional client emails

• Participate in Zoom calls when needed

• Support client onboarding coordination

• Assist with client engagement initiatives (e.g., sending appreciation gifts, milestone recognition)

• Maintain organized client communication records

• Manage leadership calendar coordination as needed

• Track tasks and deadlines across teams

• Prepare summaries, reports, and internal documentation

• Support process improvements to streamline operations

• 2+ years experience in Executive Assistant, Sales Support, or Operations roles

• Experience using CRM systems (HubSpot preferred)

• Strong written and verbal English communication skills

• Comfortable speaking with clients via Zoom and email

• Highly organized with strong follow-through

• Detail-oriented with ability to manage multiple moving parts

• Comfortable working in EST business hours

• Proactive, solution-focused mindset

• Thrives in structured but fast-moving environments

• Anticipates needs before being asked

• Communicates clearly and confidently

• Is comfortable being involved in revenue-facing activities

• Takes ownership and moves tasks forward independently

• Experience supporting sales or growth teams

• Exposure to billing or invoicing platforms

• Experience in recruitment coordination or pre-screening candidates

• Background in startup or fast-paced remote teams

Full-time independent contractor based in the Philippines. Exclusive commitment required—no part-time or freelance engagements after hire. Conflict-of-interest checks may apply.

• Quality-first: Ensure communication, tracking, and reporting are complete and professional.

• Security: Maintain secure handling of candidate and client information.

• Collaboration: Work with team members via Slack, Zoom, and task boards; follow predictable review cycles.

1. Application & Prescreening

2. Skills & Aptitude Assessment

3. Profile and Pre-interview Preparation

4. Client Interview

5. Employment Offer and Onboarding

Click below to send your application and begin your journey with CAS: