ccsfundraising4mo ago

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Executive Assistant

United States·New Yorkmid

Executive AssistantAdministration & Office Support

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Overview

TITLE: Executive Assistant LOCATION: New York, NY REPORTS TO: Executive Partnerships & Office Operations Lead DEPARTMENT: Strategy & Operations TYPE: Full Time, Hybrid (three-four days in-office per week) Please submit a cover letter.

Key Responsibilities

Executive Partnership & Strategic Support Serve as a trusted, proactive partner to assigned executives, exercising independent judgment to anticipate needs and connect information across client, internal, and business development activities.

Requirements Summary

Bachelor’s degree 3+ years of experience providing executive support as an assistant, executive assistant, office manager, or similarly focused position Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific…

Technical Tools

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TITLE: Executive Assistant
LOCATION: New York, NY
REPORTS TO: Executive Partnerships & Office Operations Lead
DEPARTMENT: Strategy & Operations
TYPE: Full Time, Hybrid (three-four days in-office per week)

Please submit a cover letter.

CCS is unable to sponsor work visas for this position, including H-1B. Candidates must be authorized to work in the U.S. without current or future visa sponsorship.

WHO WE ARE
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.

CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.

UNDERSTANDING THE ROLE

We are seeking an Executive Assistant to serve as a strategic partner to one to two Selling Executives, providing high-level administrative and operational support that enables effective leadership, client engagement, and cross-department collaboration.

EAs in this capacity manage scheduling, travel, expenses, and meeting preparation while maintaining awareness of their executives’ client portfolios, internal responsibilities, and strategic priorities. The role requires professionalism, discretion, and the ability to anticipate needs, connect information across teams, and ensure smooth, efficient daily operations.

RESPONSIBILITIES

Executive Partnership & Strategic Support 

Serve as a trusted, proactive partner to assigned executives, exercising independent judgment to anticipate needs and connect information across client, internal, and business development activities.

Strategically oversee complex calendars, travel coordination, timekeeping, and expense reporting with accuracy, discretion, and timeliness.

Manage preparation for client, lead, and internal meetings by compiling relevant materials, agendas, and background research ensuring alignment with executive priorities.

Support executives in follow-up activities such as drafting correspondence, scheduling next steps, and partnering with proposal or business development teams.

Maintain awareness of each executive’s client portfolio, leadership priorities, and internal partnerships to ensure seamless coordination.

Focus on the work that adds the greatest value to executive impact, leveraging shared systems and regional resources for efficiency.

Develop and sustain a level of professionalism, among staff and clients, consistent with the firm’s mission and values.

Operational & Administrative Excellence 

Track and manage key dates for leads, client meetings, reports, and presentations to ensure timely preparation and follow-through.

Maintain organized digital records including biographies, contact lists, and meeting documentation.

Oversee compliance with firmwide policies, ensuring timely and accurate submission of timesheets and expense reports for supported executives.

Manage confidential information with discretion and uphold firmwide standards for organization and responsiveness.

Office Operations & Coordination 

Contribute to daily office operations to ensure spaces are professional, organized, and client-ready.

Manage and oversee meeting logistics such as catering, printing, and guest coordination as needed.

Serve as a point of contact for office-related needs in partnership with the EA Lead and other EAs.

Manage and update regional SharePoint pages and administrative resource materials.

Collaboration & Continuous Improvement 

Partner closely with other EAs to ensure workload balance, coverage continuity, and consistent communication across executives.

Collaborate with Strategy and Operations, Business Development, and Proposals teams to align executive priorities and streamline workflows.

Participate in department meetings, trainings, and firmwide administrative development opportunities.

Identify and recommend opportunities to enhance efficiency and elevate the overall standard of executive partnership.

Additional duties as assigned.

QUALIFICATIONS

Bachelor’s degree

3+ years of experience providing executive support as an assistant, executive assistant, office manager, or similarly focused position

Proficient in Microsoft Office, with the ability to become familiar with firm-wide specific programs and software including NetSuite, Monday.com, and Hubspot

Strong attention to detail

Ability to handle confidential information with discretion and professionalism

Strong organizational, project management, and problem-solving skills

Impeccable multi-tasking abilities

Self-starter able to drive activity in a fast-paced environment

Friendly and professional demeanor; ability to work collaboratively within a team

CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

SALARY RANGE: $70,000 - $90,000

The exact salary varies within range based on years of relevant experience and education.