Administrative Assistant

JOB SUMMARY

The Administrative Assistant coordinates activities and/or provides administrative support for an office which requires an understanding of complex processes, data, and/or operations of a department; creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events; updates supervisor of critical issues/events; provides detailed responses to requests for information; reviews and updates administrative procedures; prepares and files required metrics and regulatory reports; and serves as administrative coordinator for annual budget process.

QUALIFICATIONS

Education and Experience:

High school diploma or equivalent. Four (4) years of related experience.

Knowledge, Skills and Abilities:

• Knowledge of general office procedures.
• Knowledge of department functions, resources and general practices.
• Knowledge of grammar, spelling and alphanumeric sequencing.
• Knowledge of business English, spelling and ability to make arithmetic computations.
• Knowledge and application of bookkeeping principles and practices.
• Knowledge of Microsoft computer programs.
• Skills in typing, data processing and file maintenance.
• Ability to expedite a voluminous flow of detailed work and make arithmetical calculations with speed and accuracy.
• Ability to create and maintain files and records.
• Ability to work independently with minimal supervision.
• Ability to follow both oral and written directions.
• Ability to operate commonly used manual and automated office equipment.
• Ability to use and trouble shoot various computer and standard office equipment.
• Ability to interact with and communicate with general public in a friendly productive manner.
• Ability to maintain moderately complex clerical records and to prepare reports from such records and to check for accuracy.
• Ability to make routine decisions in accordance with procedures, laws and regulations and to apply these to work problems.
• Ability to use coding and filing systems.
• Ability to apply interpersonal skills with other employees and the public.

PHYSICAL DEMANDS

The work is sedentary and requires the ability to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, fingering, grasping, handling, kneeling, lifting, mental acuity, pulling, pushing, reaching, repetitive motions, speaking, standing, stooping and walking.

BENEFITS

The City of Conroe offers great benefits such as medical, dental, vision, and life insurance, retirement plan, employee assistance program, paid time off and free membership at the City's pool and recreation center facilities. Starting salary for this position is $24.51 hourly.

Must pass background check and pre-employment substance abuse screening as a condition of employment. A motor vehicle record check and job-related doctor's physical exam may also be required. Safety-sensitive positions remain subject to random drug and alcohol testing after hire.