Receptionist and Administrative Coordinator

Position Overview

The Receptionist & Administrative Coordinator serves as the first point of contact for the Glendale campus while providing critical executive and operational support. This hybrid role balances traditional front-office duties with high-level administrative tasks such as financial reporting, event coordination, and presentation development. As part of our "One Campus" model, this individual must be comfortable transitioning from an office environment to the warehouse floor to support the team during peak operational surges.

Executive Support: Manage travel arrangements, itinerary planning, and calendar coordination for senior leadership.

Financial Administration: Process expense reports with high accuracy, ensuring compliance with corporate policies and budget tracking.

Presentation Development: Design and build professional PowerPoint presentations for Town Halls, operational summits, and executive reviews.

Event Planning: Coordinate campus-wide events, employee recognition programs, and catered meetings, managing everything from vendor selection to day-of logistics.

Front Office Management: Greet visitors, manage incoming calls, and oversee the distribution of facility-wide communications.

Operational Support & Floor Integration

To ensure total campus alignment, this role requires physical presence and assistance on the warehouse floor during high-volume periods or specific projects. Responsibilities include:

Assisting the Value-Add or Outbound teams with light picking, packing, or labeling during peak shipping windows.

Participating in facility-wide audits (FM Global, or Safety audits) as a scribe or coordinator.

Supporting the "One Team" culture by being visible and active in all areas of the Glendale campus.

Safety-First Mindset

The Administrative Coordinator is a champion of the safety culture. Requirements include:

Managing the visitor check-in process to ensure all guests are briefed on facility safety

protocols and issued PPE.

Assisting the Safety Committee with the documentation of training records and safety meeting minutes.

Maintaining a clean and hazard-free front office and workspace in accordance with 5S

standards.

Qualifications

3+ years of administrative or receptionist experience, preferably in an industrial or logistics

environment.

Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word).

Exceptional organizational skills with the ability to manage multiple high-priority projects

simultaneously.

Professional demeanor with strong communication and "Servant Leadership" qualities.

Physical Requirements: Must be able to stand/walk for several hours at a time while on the

warehouse floor and lift up to 25 lbs.