Office Administrator, Bulgaria

We are looking for a professional and proactive Office  Administrator to be the face of our company and the backbone of our daily operations. In this role, you will manage our front desk, streamline administrative tasks, and ensure a welcoming, secure environment for our team and guests.

 

Front Desk Management

• Greet and welcome visitors, clients, and employees in a friendly and professional manner;
• Manage incoming calls, redirecting them to the appropriate department or individual;
• Maintain a tidy and organized front desk area.
• Visitor Coordination: Register and sign in visitors, issue visitor badges, and notify appropriate personnel of arrivals.
• Assists in general administrative tasks, including mail distribution, package handling, and maintaining office supplies.
• Manage orders, purchase request, invoice receipts, etc.

Administrative Support

• Assist in general administrative tasks, including mail distribution, package handling, and maintaining office supplies;
• Coordinate meeting room bookings and assist with scheduling;
• Manage orders, purchase requests, invoice receipts, etc.;
• Coordinate delivery of all subcontractors and vendors to ensure compliance with SLAs and assist in resolving problems;
• Assist facilities management staff with administrative duties or project work as required;
• Organize and administer access cards, employee benefits, SWAG;
• Making bookings for business travels;
• Manage employees’ requests via the Admin ticket’s system in place.

Security Management

• Monitor access control and ensure the security of the premises;
• Collaborate with the security team to maintain a safe environment;

Event Support

• Assist in the coordination of company events, meetings, and conferences;
• Provide support for catering and logistics as needed;

• High school diploma or higher degree;
• Prior experience in a similar role is a strong plus;
• Excellent verbal and written English skills;
• Proficient in Microsoft Office and G-Suite;
• Proactive, solution-oriented, and a positive "can-do" attitude;
• Sharp attention to detail with the ability to manage multiple tasks effectively;
• Highly adaptable to changing priorities in a fast-paced environment;
• Demonstrated integrity and professional reliability.