Administrative Assistant

Administrative Assistant

• Location: On-Site in Colombia (Bucaramanga, Barranquilla, Armenia)

• Schedule: Monday to Friday \u007C 8:00 a.m. – 5:00 p.m. CST

• Fridays may end earlier depending on workload

Job Description

• The Administrative Assistant will support recruitment operations for Whalls Group by managing sensitive candidate documentation, organizing data in the Applicant Tracking System (ATS), and ensuring compliance with client requirements. This role is essential for maintaining accuracy, confidentiality, and efficiency in recruitment processes.

Responsibilities

• 📑 Documentation Review: Verify candidate files for completeness and accuracy.

• 🗂️ ATS Management: Upload and organize candidate data, ensuring integrity.

• 🔒 Confidentiality: Handle sensitive information per legal and company standards.

• 📧 Inbox Management: Monitor shared email accounts, respond, and flag updates.

• ⚖️ Compliance: Ensure adherence to SOPs and client-specific requirements.

• 🔍 Background Checks: Track processes and escalate issues when needed.

• 📌 Administrative Support: Perform other tasks as required.

Skills & Qualifications

• Minimum 1 year of administrative experience.

• Advanced English proficiency (B2+–C1 level required, with strong written and verbal communication).

• Strong attention to detail and organizational skills.

• Proficiency in digital file management (ATS experience preferred).

 

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