Executive Assistant

Join our team at Dr. Clean Inc.!

Dr. Clean Inc. is a trusted cleaning services provider with over 15+ years of experience serving businesses across Ontario.  With offices in Sudbury, Timmins, and the Greater Toronto Area, we offer a wide range of cleaning solutions across key divisions, including janitorial, industrial, and labour services.

Our team takes pride in delivering top-quality service to diverse industries such as clinics, daycares, financial institutions, mine sites, offices, schools, commercial and industrial properties, forestry, and transportation. No matter the sector, we are committed to maintaining clean and safe environments that promote health, safety, and business success.

At Dr. Clean Inc., we empower our highly trained cleaning technicians to provide exceptional service tailored to each client’s unique needs. If you’re passionate about delivering quality cleaning solutions and want to be part of a dynamic, growing company, we’d love to hear from you!

Explore exciting opportunities with us and become part of a team that makes a difference every day.

Position Available

Role Title: Executive Assistant   

Role Description: We are seeking a highly organized, professional, and proactive Executive Assistant to provide administrative and operational support to senior leadership.  The successful candidate will play a key role in ensuring the efficient day-to-day functioning of the office by managing schedules, coordinating communications, and assisting with a variety of administrative tasks and special projects as assigned.

Location: Sudbury

Status: Full-Time

Schedule: Monday to Friday: 8:00am to 5:00pm  

Duties & Responsibilities

• Provide direct administrative support to executive leadership.
• Manage calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents.
• Coordinate internal and external communications on behalf of executives.
• Organize and maintain electronic and physical filing systems.
• Assist with meeting preparation, including agendas, minutes, and follow-up actions.
• Handle confidential and sensitive information with discretion and professionalism.
• Support office operations, including purchasing supplies and coordinating vendors as required.
• Assist with human resources, payroll, recruitment, and onboarding administration as assigned.
• Coordinate projects and track deadlines to ensure timely completion.
• Provide exceptional customer service to employees, clients, and external stakeholders.
• Perform general administrative duties and other tasks as assigned to support business operations.
• Other duties as assigned.

Qualifications and Skills Requirements

• Highschool diploma or equivalent
• Previous receptionist, administrative, or customer service experience considered an asset  
• Strong communication and customer service skills
• Excellent organizational skills and multitasking skills
• Proficiency with Microsoft Office and comfortable learning new systems
• Ability to work independently in a fast-faced office environment
• Valid Driver’s licence and clean driver’s abstract
• Be bondable

Compensation and Benefits

• Annual Salary: $50,000 – $55,000
• Benefits: Health Spending Account (HSA)
• Paid Vacation Time off, Statutory and Personal Days

What we Offer

• Competitive wages and benefit package
• Stable full-time position
• Opportunity for growth and advancement
• Supportive team culture and a collaborative work environment
• Training and professional development opportunities

Apply Today!