Office Operations Assistant

At EliseAI, we're improving the industries that matter most: housing and healthcare. Everyone needs a place to live and access to quality healthcare, yet both are often harder to secure than they should be.

By integrating AI agents deeply into existing workflows, we make them more efficient, reduce costs, and improve the experience for everyone.

EliseAI is looking for an Office Operations Assistant to work closely with our People Operations team in an administrative and facilities capacity. You’ll ensure the workplace is welcoming, efficient, and well-organized, while proactively supporting employees, visitors, and leadership, maintaining a high-quality office experience for all EliseAI employees.

Office & Facilities Support

• →

  Oversee the daily office operations, including workspace organization, seating chart management, and upkeep of conference rooms and common areas

• →

  Collaborate with People Ops and IT in setting up desks and equipment for new hires

• →

  Own the coordination of seating assignments and desk moves for new hires and internal transfers in collaboration with team managers

• →

  Ensure storage spaces and common areas are organized and functional

• →

  Monitor cleanliness and maintenance needs; support coordination of repairs with vendors

Employee, Visitor & Security Support

• →

  Serve as the primary in-person support resource for employees and visitors

• →

  Provide general assistance, including wayfinding, hospitality, and employee requests

• →

  Own keycard lifecycle: issuing, deactivating, and tracking employee and visitor access

• →

  Handle packages, deliveries, shipping, and office equipment and resource requests

• →

  Support in the set up and organization of daily group lunch order through Grubhub Corporate

Vendor & Supplies Coordination

• →

  Support leadership in ordering and setting up new office furniture (e.g., desks) or coordinating repairs

• →

  Stock and monitor supply levels, maintain an inventory list, and place timely orders including kitchen supplies

• →

  Support vendors while onsite, ensuring proper access and adherence to protocols

Travel & Event Support

• →

  Support travel coordination for employees and guests, including booking flights, hotels, and local transportation

• →

  Assist with ordering meals or catering for meetings, training, and team events

• →

  Support logistics for visiting candidates, vendors, and executives

Office Moves, Events & Physical Support

• →

  Support office moves, seating changes, and space reconfigurations

• →

  Assist with moving, lifting, setting up, and organizing office furniture and equipment

• →

  Support setup and teardown for office events and team activities

• →

  Support basic maintenance tasks such as assembling furniture, organizing storage, and restocking supplies

• →

  Support ad hoc requests from different teams, including events, resources, and other cross-functional office needs

We’re scaling fast, solving real client problems with precision and ambition. Here, you own your impact; full autonomy, no micromanagement, no fluff. We hire the best, expect the best, and give you the masterclass of your career. It’s hard, it’s intense, and it’s the most rewarding work you’ll ever do. If you’re hungry, driven, and ready to build something massive, climb aboard.

• Strong organizational skills with attention to detail

• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment

• Strong communication and interpersonal skills for working with employees, vendors, and visitors

• Problem-solving mindset with a proactive, hands-on approach

• Basic technical aptitude for furniture assembly, office equipment, and access systems

• Ability to manage travel logistics and food ordering with accuracy and efficiency

• Ability to perform manual labor, including occasional heavy lifting

• Timely and consistent attendance

• Completes tasks efficiently and accurately with minimal supervision

• Approachable, friendly, and team-oriented

• Proactively asks, “What else can I support?” to improve the office environment

• Willingness to work in person at our office 5 days a week