Personal Assistant to the Managing Director

eMed is a digital health company focused on GLP 1 weight management and chronic care, operating in the UK and US and expanding globally. Alongside its core platform, eMed supports the SheMed and HeMed sub brands. The UK business is scaling its B2B channel, partnering with employers, brokers, and insurers to bring GLP 1 and chronic care programmes to their populations.

We are looking for a highly organised, proactive and reliable Personal Assistant to the Managing Director to provide day-to-day support and keep the MD’s schedule, meetings and travel running smoothly.

The ideal candidate will be confident in managing a busy diary, organising meetings and arranging domestic and international travel. They should be proactive, detail-focused and able to anticipate what the MD needs.

Diary management, meeting coordination and travel are key parts of this role, so strong experience in these areas is essential.

• Diary & Calendar Management- Manage the MD’s diary, prioritising competing demands, coordinating meetings and resolving changes or clashes to ensure they are fully organised and prepared.
• Travel Coordination- Arrange domestic and international travel, including flights, hotels, transfers and detailed itineraries. Manage changes, cancellations and last-minute requirements. Strong travel organisation skills and experience are essential.
• Meeting Support- Coordinate meetings, prepare agendas and briefing materials, attend when required, take minutes, track actions and ensure the MD is fully prepared.
• Administration- Maintain organised files and records, update databases, process expenses, order supplies and provide day-to-day administrative support.
• Errands & Special Projects- Handle occasional personal errands, support events and special arrangements, conduct research and assist with ad-hoc projects. A practical, proactive and can-do approach is essential.

• Proven experience of 1-3+ years in a PA, Executive Assistant or Office Administrator role.
• Strong experience managing busy diaries and calendars.
• Strong experience coordinating domestic and international travel.
• Experience organising and supporting meetings.
• Excellent organisational and time-management skills.
• Strong proficiency in Google Workspace.
• Exceptional written and verbal communication skills.
• High level of discretion, integrity and confidentiality.
• A proactive, problem-solving approach.
• Excellent attention to detail.