Office Administrator (Part Time)

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world’s most complex challenges. Here, you join a team that leverages differences, harnesses their entrepreneurial spirit in an employee-owned company, that believes diversity is what gives us strength, seeks sustainable results and shares ambitions for each other, our clients and the communities we are part of and serve. To be a part of EXP means to have your own experience, while staying connected to a global network of professionals, who believe we are a part of something bigger. Together, we are EXP. 

Are you ready to design your future?

Be our next Office Administrator (Part Time)!

In this role, you will be a part of the MEP Entertainment and Hospitality Team based in Glendale, California for office and clerical support. 

• Updating project work plans with job to date labor information to inform the Team of current project performance.
• Participate in project meetings recording upcoming deadlines and reminding team of tasks remaining.
• Assist with scheduling and communication of project deadlines to the Team.
• Process construction RFIs and Submittals which includes logging items and coordinating the return of responses from the project designers and engineers.
• Preparation of various written project materials including business communications, marketing materials, reports, and technical specifications.
• Perform reception, administrative and general office support activities for multiple project managers and engineers.
• Assisting office visitors, including receiving them, preparing conference rooms, ordering catering, etc.;
• Ordering and tracking office supplies.
• Plan and coordinate Team building events within the office and possibly with Clients.
• Assist with onboarding of new employees.
• Coordinate building maintenance service providers.
• Assist with balancing workloads with coordinators in other offices.
• Update project drawing sets on regular basis to ensure latest revision of drawings is included in the record set.

• Proficient in Microsoft Office Outlook, Word, and Excel.
• Excellent written and verbal communications skills.
• Ability to work well independently with minimal supervision and with a variety of levels of individuals, both inside and outside the firm.
• Must possess the skills to independently handle established and multiple priorities at once, while possessing good time management skills and the ability to balance short-term deadlines against long-term goals.
• Attention to detail and problem-solving skills.