Office Coordinator

United States·HollywoodFull Timemid

Office CoordinatorAdministration & Office Support

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Quick Summary

Overview

First Entertainment Credit Union is looking for an Office Coordinator who will provide administrative support to our mail room services, facilities and teammate experience. As the Office Coordinator,

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Office CoordinatorAdministration & Office Support

First Entertainment Credit Union is looking for an Office Coordinator who will provide administrative support to our mail room services, facilities and teammate experience. As the Office Coordinator, you will provide timely support to the Credit Union’s mail room operation which entails department and branch communication distribution, office deliveries, and record retention and destruction. The ideal candidate is someone who appreciates structured processes and compliance as well as an individual who enjoys facilitating operation efficiency.

This is a full-time, onsite opportunity reporting to the Manager, Facilities and is based in Hollywood, CA. The targeted pay for this role in California is between $23~$28 per hour.

Responsibilities

~1 min read

→Administer corporate shipping processes and general office‑supply procurement in a timely manner.
→Partner with the courier service to ensure all mail is received and delivered to the appropriate locations and personnel.
→Oversee timely record retention and destruction (Iron Mountain).
→Oversee all incoming package deliveries and maintain accurate daily logs.
→Ensure necessary office, branch, and marketing supplies are readily available; conduct inventory audits and process orders as needed.
→Manage the branch and member record‑retention and destruction processes.
→Oversee staff dining areas, ensuring supplies and the environment meet established standards.
→Support other departments with incoming and outgoing member mail and checks.
→Support and enhance the new‑hire onboarding experience, including badge access, first‑day refreshments, and other welcome‑related tasks.
→Manage employee offboarding logistics, including property retrieval, recordkeeping, and building‑access removal.
→Provide support for teammate life events such as births, bereavement, and emergencies.
→Maintain updated content on the company’s employer‑branding website page.
→Provide backup facilities support, including janitorial services for corporate buildings, business‑development activities, and corporate special events.
→Process monthly corporate credit‑card reconciliations accurately and on time.
→Perform other duties and tasks as assigned.

Requirements

~1 min read

High school graduate, two-year college degree or equivalent preferred, or completion of a specialized course of study at a business or trade school.
A minimum of 1 year of related work experience required.
Ability to limit up to 25 lbs.
Effective communication skills across all levels of audience.
Proficiency in MS Office products on a daily basis (Word, Excel, Outlook).

Our Benefits and Perks

-Rich healthcare benefits and retirement plans, including profit sharing opportunities.

-Market competitive pay and bonus earning potentials.

-Generous time off plans, including PTO, Sick time, holidays, Volunteer Time off, Paid Parental Leave and more.

-Robust Learning and Development programs to support personal and professional growth.

-Tuition and Education reimbursement program up to $5,250 annually.

-Commitment to DEIB (Diversity, Equity, Inclusion and Belonging) and opportunities to help make an impact on the communities.

-Employee-only financial readiness offerings (discounts on loan rates and fee waivers).

-Various stipends and accommodations to support an agile work model.

-Meaningful wellness programs through CALM subscription and employer-paid EAP as well as Fitness Reimbursement.

-Unlimited referral bonus earning potential up to $5,000.

-Team building and cross functional events throughout the year, and more!

Who We Are

Named one of the top 10 Credit Union in California by Forbes, First Entertainment Credit Union has been the financial ally since 1967 for the creators of entertainment and those who support them. With more than 2.1 billion in assets and over 90,000 members, we are constantly looking for talents to help us build a high trust, high performance and workplace of choice culture while growing our business. As a teammate, you will enjoy an inclusive workplace culture and an employer-of-choice environment.

At First Entertainment Credit Union we believe Your Story Matters and that includes our members, employees, community, and those interested in joining our growing team.

Our Hiring Philosophy

First Entertainment Credit Union supports Pay Transparency and considers many factors, such as your experience, skills, certification, location, job grade while determining your compensation package. Pay decisions are also guided by our financial means as well as analyzed against our internal equity. We are committed to competitive pay and offer benefits in accordance with our compensation philosophy.

First Entertainment Credit Union is also an Equal Opportunity Employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status regulated by law. If you need any reasonable accommodation to complete this application, please contact our People Operations team at FirstEntPeopleOps@firstent.org.