Administrative Coordinator

As an administrative coordinator at Gallup, you’ll orchestrate the behind-the-scenes details that allow our internal partners, subcontractors and guests to do their best work. Your proactive mindset, organizational precision and hospitality-driven approach will ensure our Omaha campus operates seamlessly while leaving a lasting positive impression on everyone who walks through our doors.

From executing project tasks to coordinating exceptional client and guest experiences, you’ll be the steady, dependable presence who anticipates needs, builds efficiencies and keeps work flowing with excellence.

If you’re a service-minded professional who thrives in a fast-paced environment and takes pride in making everything better than you found it, apply today.

• →Manage calendars, submit expense reports, coordinate scheduling for leaders and team members, manage inventory, and complete other administrative requests as needed
• →Orchestrate and execute project tasks for internal partners, including updating presentations and documents
• →Print, organize and quality-check translations for course materials and ensure timely shipment to participants
• →Coordinate client and guest experiences by ordering food, working with caterers and service providers, and ensuring meetings and events are properly set up and cleaned up
• →Continuously evaluate and improve workflows, building efficiencies that maximize time, reduce friction and elevate service
• →Leave a lasting positive impression on everyone you encounter with your natural warmth and hospitality — on the phone, at Gallup courses and during events

• Service-minded partners who go above and beyond to support leaders, clients and vendors — stepping in wherever needed to ensure an exceptional experience
• Self-directed achievers who thrive in a fast-paced environment, enjoy working with a variety of individuals and varying schedules, and love organizing information and tasks
• Proactive problem-solvers who take initiative, anticipate challenges and implement solutions before being asked
• Sophisticated communicators who quickly build rapport, ask thoughtful questions and easily engage others in conversation
• Agile multitaskers who balance precision and adaptability — arranging every detail, adjusting to evolving needs and meeting simultaneous deadlines with excellence

• Associate degree required; bachelor’s degree preferred
• At least two years of experience in administrative support, office management or operations coordination required
• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook required
• Strong attention to detail and commitment to quality required
• Experience using AI tools to enhance communication, productivity and workflows preferred
• A commitment to working on-site at Gallup’s Omaha office four days per week required
• Eligibility to work in the U.S. required; this position is not eligible for employment visa sponsorship

• Mission-driven work: Make a meaningful difference in the world with your unique contributions, commitment to service and exceptional outcomes.

• An empowering culture: Collaborate with smart, passionate people who love what they do and welcome your ideas, perspectives and experiences.

• Learning and development: Grow in your career as we invest in what you do best, encourage curiosity and create an environment where it’s safe — and expected — to challenge the status quo. 

• Brand strength, startup energy: Thrive in an innovative environment backed by a trusted brand. 
• A vibrant workplace: Enjoy an on-site cafeteria, fitness center, federal credit union and state-of-the-art child development center, all on a beautiful downtown Omaha campus along the Missouri River.

At Gallup, we change the world, one client at a time, through extraordinary analytics and advice on everything important facing humankind. Learn more about our work and life at Gallup.

Gallup offers a robust benefits package that includes medical, dental, vision, life and other insurance options; a fully vested 401(k) retirement savings plan with company matching; an employee stock ownership program; family-building benefits; an employee assistance program; and various reimbursements and activities that enhance our associates’ wellbeing. We also offer an estimated hourly range of $28-$34 for this role. Hourly pay is based on a variety of factors, including an individual’s education, experience and skills.  

Gallup is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender identity, or any other legally protected basis, in accordance with applicable law.

To review Gallup’s Privacy Statement, please click this link: https://www.gallup.com/privacy. This privacy policy is meant to help you understand what information we collect, why we collect it, and how you can update, manage and delete your information. Your application and the information you provide will be processed and stored in the United States.

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