Office Administrator

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. 

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. 

Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. 

Who are we looking for?   

GHD is looking for an Office Administrator to join our facilities team in Waterloo, Ontario.     

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: 

• Arrange deliveries with courier companies such as UPS.

• Receive, sort, organize, and distribute mail and packages.

• Prepare documents for printing, binding, and related tasks.

• Support reception duties, including greeting and directing clients, issuing FOB cards, and answering and routing incoming calls.

• Prepare, compile, sort, scan, and file documents for data entry and record keeping.

• Proficient in Word, Excel, PowerPoint, Adobe, and create bookmarked PDF documents.

• Perform other duties as assigned; cross-trained to provide vacation coverage within the department.

• The role requires full-time, on-site presence (five days per week) and oversight of mail room coverage.

What you will bring to the Team

• Grade 12 diploma required; secretarial certificate or diploma considered an asset.

• Minimum of 1–5 years of experience in an administrative support role.

• Ability to work independently with a general knowledge of business correspondence, including reports, tables, letters, memos, and Adobe documents.

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Acrobat Writer).

• Strong command of the English language, both written and verbal, with excellent grammar skills.

• Comfortable working both independently and collaboratively as part of a team.

• Ability to manage multiple deadlines, multitask effectively, and work within tight timelines while communicating clearly with staff.

• Friendly, patient, and professional attitude.

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* The salary range for this position is $20.52 - $34.19  The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.  

* The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans

* This position is for an existing vacancy