Personal Assistant

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

• →Own diary management for senior stakeholders: Help those you support prioritise their time, forward-planning weeks ahead for both internal & external meetings, and spot & resolve clashes.
• →Act as a first point of contact: Proactively respond to requests, greet clients & external partners, support with ad-hoc inbox management
• →Run meeting logistics flawlessly: Book rooms, manage catering, set-up & test tech, share links and pre-reads, and support with follow-up actions.
• →Coordinate travel: Flights/trains, hotels, transfers, visas (where required), detailed itineraries, and contingency planning when plans change.
• →Support offsites and key agency events: Venue sourcing, agendas, materials, attendee coordination, dinner bookings, and follow-up actions.
• →Manage finance/admin processes: Raise POs, process invoices, complete timesheets, support with absence management, and handle expenses accurately and on time.
• →Support interview scheduling and onboarding: Coordinate with People team and Ogilvy TA team to confirm interviews, prep calendars/rooms, and help shape smooth induction plans for new starters.
• →Keep information organised and findable: Maintain contacts, distribution lists, filing systems, and meeting documentation with a tidy, consistent approach.
• →Support as a Team Assistant: Pitch in on agency moments - culture, socials, training, events, organising our studio showcases and content for our weekly all-agency.
• →Ensure smooth running of the office: Order stationary, co-ordinate food shops for our floor, be a point person for ad-hoc requests.
• →Handle ad hoc requests with pace and judgement: Focus on finding solutions and maintain discretion around the tasks you are supporting with.

• →Proven experience as a senior PA within a creative or media agency, or a similarly fast-paced industry.
• →A track record of brilliant diary management: Confident juggling multiple stakeholders, shifting priorities, and tight deadlines.
• →Strong “manage upwards” instincts: You can take direction, but you’re also comfortable raising flags, offering options, and protecting focus/time.
• →Excellent written and verbal communication: Whether you’re emailing a client, or checking-in with a team in the agency, your’re able to adapt your tone & style accordingly to build relationships.
• →High attention to detail: Able to spot & execute the small things (times, locations, links, time zones, access, prep) that make everything run smoothly.
• →Sound judgement and discretion: Trusted with sensitive information; you know what’s confidential, what’s urgent, and what needs escalation.
• →Calm & Resourceful: You’re able to stay level-headed, practical and positive when plans change last minute, adapting to what’s needed and moving forwards.
• →Solid tech capability: Comfortable with learning and using AI tools, Outlook, Teams, and Microsoft Office (Word, PowerPoint, Excel). You’re quick to learn new tools and troubleshoot basics.
• →A genuinely collaborative mindset: You’re a team player who wants the agency to thrive, so throw your hand-up to support when needed.