Executive & Personal Assistant to CEO

At Appodeal, we’re more than just a company—we’re a team united by a common mission: Help people discover and grow their talents through products that enable successful mobile app businesses!

We take pride in our cutting-edge product and our internationally dispersed team of talented professionals.

Here’s what we value, and what we hope you do too:

• Continuous Learning and Growth: We are passionate about learning, growing personally, and building rewarding careers.
• Making an Impact: We are committed to building a history-defining company that leaves a lasting impact on the mobile app industry.
• Solving Exciting Challenges: We tackle complex problems every day, supported by a team of world-class professionals and mentors.
• Enjoying the Journey: We believe in having fun while working toward our goals.

• Own the CEO's professional and personal calendar as a single integrated schedule — meetings, travel, training, treatments, family.
• Enforce meeting discipline: agendas prepared, correct attendees, pre-reads circulated 24 hours ahead, action items captured and closed before the next meeting.
• Manage requests for the CEO's time with judgement — decline, defer, delegate or escalate.
• Resolve calendar conflicts independently and report the resolution rather than returning the decision.

• Build and maintain a personal scorecard and a team scorecard covering every person and vendor in the support perimeter, with digital logs of dates, responsibility areas and reports.
• Hold a weekly and biweekly reporting rhythm that doesn't slip when operational demand rises.
• Work inside the company's OKR system, track commitments and follow through to closure.
• Automate recurring work with AI tooling — meeting notes and action items, scheduling, reporting, document drafting — and progressively reduce the manual load of the role itself.

• Make sure the Parkland office, the Barcelona setup and the CEO's home are ready before he arrives: climate, light, air quality, noise, cleanliness, food, connectivity.
• Resolve environment problems on the spot rather than routing them, including when the responsible person is unavailable.

• Own business and personal travel end to end, with a travel assistant executing bookings against a playbook covering class, hotels and budget.
• Manage conferences, quarterly business reviews, executive meetings, family occasions and milestones, gifts and deliveries.
• Handle disruption — cancellations, reroutes, ground transport failures — as it happens.

• Coordinate medical, dental and concierge medical appointments and follow-ups, keeping continuity of care across providers.
• Manage the training schedule and wellness treatments, and manage nutrition with chefs in Parkland and Barcelona.
• Protect wellbeing decisions actively, including against schedules that are locally normal and personally wrong.

• Coordinate the support team — travel assistant, house manager, driver, handyman — plus office and household vendors, without formal line authority over them.
• Hire and onboard supporting roles, starting with an office manager.
• Run payroll for hourly staff on a biweekly cycle, verifying timesheets before approval.
• Keep vendor contracts, renewals and service quality under review, and supervise office operations including lease matters, setup and improvement.

• Corporate card management: receipts, notes, monthly close.
• Personal and family payments through a dedicated account, with regular reporting and funding requests.
• Light bookkeeping and cost review across the support perimeter.

• Drive immigration, visa and documentation matters to completion, including in-house filings and deadline tracking.
• Household administration: security and camera systems, maintenance, insurance and service contracts.
• Family support requests, with CEO approval.

• Prior experience supporting a founder or CEO across both business and personal domains — not a scheduling-only or office-management-only background.
• Coordinating people and vendors without formal authority: household or office staff, contractors, service providers.
• International travel coordination — flights, hotels, visas, ground transport.

• You can build and maintain a scorecard or dashboard from scratch: define what's tracked, get the data in automatically where possible, and explain what the numbers mean to someone who wasn't involved.
• A track record of holding a reporting rhythm under operational pressure, evidenced by artefacts you built and maintained yourself.
• Demonstrated AI experience in this domain — scheduling, meeting notes and action items, reporting, document drafting — with the ability to describe the workflows you improved, the results they delivered, and how you validated the output.

• Advanced Google Workspace; Slack; Zoom.
• A corporate expense platform such as Ramp, and payroll for hourly employees such as Rippling, with light bookkeeping.

• Exceptional attention to detail and very high personal standards.
• The resilience to absorb a high volume of competing tasks without letting the reporting cycle slip.
• Independent judgement — comfortable deciding and being accountable rather than escalating everything.
• Discretion: a very high standard of privacy around business, family, health and finances.
• Fluent English; US work authorisation; willing to work from Parkland four days a week with one day remote.

• Confluence and Jira, or comparable documentation and tracking tools.
• Experience with an OKR tracking system; a meeting-management tool such as Fellow; a scheduling AI such as Motion.
• Nutrition, health and wellness knowledge.
• Experience hiring and onboarding household or office staff, and experience with immigration and visa processes.

Success in this role is measured through:

• The CEO never having to ask where something stands
• Task state visible to him without being requested
• Every person and vendor in the perimeter measured, with data arriving automatically rather than collected by hand
• A reporting rhythm that holds through difficult weeks
• Travel, events and environments running without questions being raised
• Nutrition, training and treatments running to schedule without the CEO's involvement
• Payroll, vendor contracts and spend accurate and reviewed on time

• The CEO
• The executive team, on meeting preparation and follow-through
• The travel assistant, house manager, driver and handyman — and the office manager you'll hire
• Household and office vendors
• Finance, on corporate cards and payroll

The strongest people in this role:

• Care about the outcome itself rather than how it looks — surface work passes a checklist and falls apart when someone opens the hood.
• Build the system instead of carrying it personally, so that what they set up survives them.
• Decide and report, rather than handing the decision back.
• Execute a direction they disagree with, and raise the disagreement where it belongs.
• Hold a large number of small details without being overwhelmed by the volume arriving.