Executive Assistant I (Administration Department)

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Executive AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

1. Provide administrative and executive support to the day-to-day operations of the department.2. Assist in data collection, entry, analysis and preparation for various reports.3.

Requirements Summary

1. University Graduates with experience; OR2. F.5 / S.

Technical Tools

Executive AssistantAdministration & Office Support

Application Deadline : 28 September 2026
Date of Issue : 15 September 2026

Vacancy Notification Circular No. KCC2609032

Rank	: Executive Assistant I
Department / Hospital	: Administration Department, Hong Kong Red Cross Blood Transfusion Service
Pay	: HK$24,675 - HK$29,195 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1.    Provide administrative and executive support to the day-to-day operations of the department.
2.    Assist in data collection, entry, analysis and preparation for various reports.
3.    Assist in the coordination and preparation of documents.
4.    Assist in procurement and inventory keeping of the department.
5.    Co-ordinate meetings, activities and write minutes for meetings.
6.    Assist in handling enquiries, feedbacks and draft correspondences.
7.    Supervise clerical and supporting staff.
8.    Perform any other duties as assigned by supervisor(s).

Entry Requirements :
1. University Graduates with experience; OR
2. F.5 / S.5 with
(a) HKCEE 5 passes including English Language (Syllabus B) and Chinese Language; OR
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in English Language & Chinese Language; AND
(ii) Level 2 in New Senior Secondary Subjects / “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects.
AND diploma in a specialized function AND relevant experience

Preferred Attributes / Exposure:
1.    With administrative experience in the hospital setting.
2.    Good command in written and spoken English and Chinese.
3.    Good interpersonal skills and communication skills.
4.    Be responsible, self-motivated and able to work independently.
5.    Proficiency in common computer software (e.g. MS Word, Excel,PowerPoint, Chinese word processing).

Remarks:
1.    Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2.    Current final year undergraduates may also apply, if selected, appointment will be subject to their obtaining the requisite academic qualification within the current academic year (i.e.2025/26).
3.    Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/Grade E including Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.

Please submit application on-line on or before 28 September 2026. For enquiries, please telephone 3506 8576.