Executive Assistant I (Simulation Training Centre) - Hong Kong Children’s Hospital

Responsibilities:

Assist in specialized function and follow standardized protocol under supervision. The typical duties include:

1.  Participate in the production of various training materials including website, video, multimedia in social media, PowerPoints, live webcasts, video-conferencing and handouts.

2.  Perform administrative support for the daily operation of the Simulation Training Centre including registration of course participants, liaising with course instructors, correspondence with course accreditation professional organizations, monitoring of the teaching profile of instructors and using various HA and Hospital computer systems to order material, maintenance and services for the running of the Centre.

3.    Collect / verify, input and perform data analysis, compile statistics, develop and prepare report/ presentation (including graphic presentation) of the output of the Centre.

4.    Liaise, coordinate and organize for meetings, programs, workshops, seminars and activities.

5.    Handle correspondence and documents including filing and record keeping.

6.    Perform receptionist duties and answer enquiries.

7.    Assist in research activities of the Centre.

8.    Provide secretarial support of various courses committee.

9.  Provide general technical support, such as operating audio visual equipment / video-conferencing equipment / simulators during the course.

10. Perform any other relevant duties as assigned by the supervisor.

Entry Requirements:

1.       University graduates with experience; OR

2.       F.5 / S.5 with

a)   Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B) and Chinese Language, or equivalent. OR

b)      5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

§   Level 2 in English Language and Chinese Language; and

§   Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects; or equivalent.

AND diploma in a specialized function AND relevant experience.

Preferred Attributes / Exposure:

1.  Working experience in education / training coordination for learners from various hospitals and professional background.

2.    Knowledge and experience in video editing and authoring for education and training.

3.    Knowledge and experience in organize meetings, courses and activities.

4.  Competency in the use of various hospital systems for supplies ordering, repair & maintenance such as EPR, CMMS, JOS.

5.    Proficiency in the use of MS Word, Excel and PowerPoint.

6.    Good interpersonal skill, self-motivated and able to work independently.

Remarks:

1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

Please submit application online on or before 8 October 2026. For enquiries, please telephone 5741 3457.