Executive Assistant II (Admin)

Department/Hospital: Administrative Services Division, Haven of Hope Hospital
Pay: HK$20,159 to HK$24,503 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
1. Assist in day-to-day administrative functions, include maintaining stock and inventory as well as coordinating preventive and corrective maintenance of hospital equipment.
2. Assist in data collection, input, analysis, statistical reporting, charts preparation, service evaluation, and management information reports.
3. Assist in office administration, including coordination, correspondence, filing and handling enquiries.
4. Arrange and accompany suppliers to ward and clinical areas for work as required.
5. Draft minutes, reports, correspondence, guidelines and proposals.
6. File and retrieve documents, compile statistics and returns.
7. Assist in office management, coordinate and organize meetings / programs / activities.
8. Perform any other duties as required.

Entry Requirements:
1. F.5 / S.5 with:
   (i)  HKCEE 5 passes incl. Eng & Chin; or
   (ii) 5 subjects in HKDSE attaining the level specified below:
       (a) Level 2 in Eng & Chin; and
       (b) Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects
  AND diploma in a specialized function; 
OR
2. F.5 / S.5 AND relevant diploma in a specialized function with experience

Preferable Attributes/Exposure:
1. Obtained at least Grade C in English Language (Syllabus B) and Chinese Language in HKCEE or attained at least Level 3 in English Language and Chinese Language in HKDSE or equivalent.
2. Experience in analyzing and maintaining a high volume of data.
3. Competent use of MS office, applications especially Chinese word processing, PowerPoint and Excel.
4. Good command of both spoken and written English and Chinese.

Remarks:
1. Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Please submit application on-line on or before 7 October 2026. For enquiries, please telephone 2208 0328 / 3949 3727.