Administrative Assistant, Legal (On-site)

United States·Bostonmid

Administrative AssistantAdministration & Office Support

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Quick Summary

Key Responsibilities

Office operations Receive, sort, and traffic incoming mail, deliveries, and confidential correspondence Deposit checks and handle daily outgoing mail,

Technical Tools

Administrative AssistantAdministration & Office Support

Here at Hometap, we’re collaborative, passionate, and always ready to roll up our sleeves to create solutions that help people get more out of homeownership — and out of life. Our first product, a home equity investment, gives homeowners the opportunity to quickly access the equity they’ve built in their home to pay for what’s most important to them, from handling debt to finally making much-needed renovations, without taking on debt.

We work hard, and have some fun along the way, too. You don’t have to take our word for it: The Boston Globe and Forbes have recognized us as a great place to work, and we’ve been honored for our commitment to innovation in the fintech space by Inc., HousingWire, and more!

In case you need any more convincing, we also provide competitive compensation, healthcare coverage, generous PTO, a meaningful equity package, and a strong culture with plenty of opportunities for team-building and camaraderie.

Interested in joining us on our mission to make homeownership less stressful and more accessible? We’d love to talk.

Hometap's Legal team and broader operations rely on a steady on-site presence to keep contracts, original documents, mail, and day-to-day office activity moving. You'll coordinate signature pages, notarize documents, manage the Legal & Compliance Service Desk, handle mail and deliveries, maintain our physical document repository, and keep the office organized and stocked. You'll work across Legal, Investment Support, HR, and Finance as the person teammates rely on to make things happen on-site.

Responsibilities

~1 min read

Office operations

→Receive, sort, and traffic incoming mail, deliveries, and confidential correspondence
→Deposit checks and handle daily outgoing mail, including overnight packages
→Manage company inventory, including swag
→Regular administrative tasks such as shredding documents, office tidying, and serving as a point of contact at Hometap’s physical location
→Provide general clerical and project support across Legal, Investment Support, Sales, HR, and Finance

Legal and compliance support

→Coordinate the Legal & Compliance Service Desk, triaging incoming requests and routing them to the right attorney or stakeholder
→Coordinate the preparation and execution of signature pages through DocuSign and in-person signings
→Handle data entry for tracking and reporting, maintaining organized document logs and records
→Handle, route, and notarize original hard-copy documents; Serve as a commissioned Notary Public to authenticate documents as needed
→Maintain and organize physical legal documents, bonds, and certificates stored in secured locations, including safety deposit boxes and internal safes
→Assist with contract execution and repository management
→Support due diligence requests by gathering, organizing, and tracking responsive documents
→Support the team in preparation and formatting of presentations and materials
→Proofread documents and correspondence for accuracy, and execute routine and templated document revisions

2+ years of administrative, office coordination, or legal support experience
Strong organizational skills and a high level of attention to detail, especially when handling sensitive or time-bound documents
Sound judgment and discretion when working with confidential information
Clear written and verbal communication across Slack, Gmail, and phone
Proficiency with Microsoft 365, Google Workspace, and DocuSign (or comparable e-signature tools)
Experience with ticketing or task management systems, and comfort using databases or records managements systems; ability to learn new technologies quickly
A proactive, self-directed approach to keeping the office running and getting ahead of what the team will need
Ability to be on-site in our Boston office four days per week
Ability to lift packages of 20+ pounds and to sit or stand for extended periods
Current Notary Public commission, or willingness to become commissioned (Hometap will sponsor)

Compensation for this role is expected to be $25/hour

Hometap is on a mission to make homeownership less stressful and more accessible. Our home equity investment product provides homeowners with a fast, simple, and straightforward way to access the equity in their home without taking out a loan or having to sell. By investing alongside homeowners, Hometap offers debt-free cash in exchange for a share of their home’s future value — all without any monthly payments over the life of the investment. Through a combination of financial innovation and best-in-class customer service, Hometap enables people to get more from homeownership so they can get more from life.

Hometap believes that our differences are what bring us together, and one of our biggest priorities is creating a diverse workplace that welcomes and values each team member’s unique perspective, background, and ideas. All roles here are filled based solely on candidates’ qualifications and our business needs.

Hometap is an equal opportunity employer. We provide employment opportunities regardless of race, age, color, religion, sex, sexual orientation, gender, gender identity, gender expression, genetic information, national origin, pregnancy, marital, veteran, or disability status. If there is an accommodation that would support your ability to apply and interview with Hometap, please let us know by emailing work@hometap.com.