Executive Assistant

This role sits within ICONIQ's Venture and Growth team, working as part of a multi-support team supporting a Firm Partner. You are a sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring seamless operations across a dynamic calendar of meetings and global travel—providing high-level support in a fast-paced, entrepreneurial environment.

• →Own and proactively manage a complex, changing, high-volume calendar across multiple time-zones.
• →Seamlessly coordinate extensive domestic and international travel.
• →Coordinate and manage private charter flights, including liaising with operators, brokers, and ground transportation to ensure a smooth and efficient travel experience.
• →Ensure seamless flow of the partner’s day-to-day activities.
• →Proactively and strategically coordinate internal and external meetings.
• →Work collaboratively with a multi-support team.
• →Create and implement systems to elevate efficiency and effectiveness of administrative processes.
• →Provide additional administrative support as needed.

• 5+ years of experience supporting senior executives in environments like Private Equity, Investment Banking, or Consulting.
• Proven track record managing complex schedules and high-touch travel logistics, including private air travel.
• Comfortable working non-standard hours and responding to tasks outside of traditional business hours.
• Highly self-motivated, solution-oriented, and detail-driven.
• Strong emotional intelligence, communication skills, and professional presence.
• Thrives in fast-paced, team-oriented settings.
• Proficient in Microsoft Office Suite; Salesforce experience is a plus.

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.