Executive Assistant

This role sits within ICONIQ's Venture and Growth team, working as part of a multi-support team supporting a Firm Partner. You are a sharp, experienced, and professional Executive Assistant and will play a vital role in ensuring seamless operations across a dynamic calendar of meetings and global travel—providing high-level support in a fast-paced, entrepreneurial environment.

• →Own and proactively manage a complex, evolving, high-volume calendar across multiple time zones, ensuring priorities are clearly aligned and time is optimized.
• →Seamlessly coordinate extensive domestic and international travel, including detailed itineraries and proactive planning to anticipate needs.
• →Ensure the seamless flow of the partner’s day to day activities, anticipating needs and solving problems before they arise.
• →Proactively and strategically coordinate internal and external meetings, ensuring the right context, preparation and follow through.
• →Partner closely with a multi support team to deliver coordinated, high-quality support and coverage.
• →Manage and coordinate high volume network gifting initiatives, including thoughtful selection, logistics and tracking to support relationship building across the firm’s ecosystem.
• → Implement and follow systems that enhance the efficiency and effectiveness of administrative and operational processes
• →Provide additional operational and administrative support as needed.

• 3+ years in an executive administrative support role with experience in managing complex calendars, travel, and day to day administrative operations.
• Experience supporting  C-level executives in Private Equity, Investment Banking, and/or Consulting environments preferred.
• Strong experience booking and managing complex travel is required; familiarity with private charter flights is a plus.
• Desire to learn and work as a team player in an entrepreneurial, fast-paced, and dynamic environment.
• Superior communication skills, unquestioned integrity, and experience, confidence, and presence to work with colleagues at all levels of the firm, including external counterparts.
• Highly motivated, self-driven, and solution- and detail-oriented.
• Positive attitude; no task too big or too small.
• Bright, upbeat culture creator.
• Strong time management skills with the ability to handle multiple priorities thoughtfully, maintain accuracy, and meet deadlines, while also bringing independent thinking and creative problem-solving.

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice.

We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership.

Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.