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Administrative Coordinator- Bloomington

United States·Bloomingtonmid

Administrative CoordinatorAdministration & Office Support

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Quick Summary

Key Responsibilities

Provides standard administrative and technical support to directors/senior level leadership. Manages director/senior leader-level calendars, meeting logistics,

Requirements Summary

Bachelor's Degree or equivalent years of experience is required. Requires 3-5 years of relevant experience. Requires intermediate experience in receiving, analyzing,

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Administrative CoordinatorAdministration & Office Support

Responsibilities

~1 min read

→Provides standard administrative and technical support to directors/senior level leadership.
→Manages director/senior leader-level calendars, meeting logistics, and travel arrangements with high autonomy.
→Ensures quality customer service and professional representation of the team and the department.
→Processes invoices and expense reports, and handles inquires, as appropriate, across supported teams.
→Coordinates department-wide strategic initiatives, including project tracking and reporting.
→Manages work with limited guidance and direction. Identifies and resolves administrative and operational challenges.
→Assists with preparation of high-quality presentations, reports, and correspondence for internal and external stakeholders.
→Assures accuracy and availability of office records, files, resource data, various reports, basic budget oversight, etc.
→Trains and guides junior administrative staff and may delegate and oversee their day-to-day work.
→Exercises sound independent judgement, anticipates potential issues and challenges, and recognizes the specific needs of their director/senior leader(s).

Requirements

~1 min read

Bachelor's Degree or equivalent years of experience is required.
Requires 3-5 years of relevant experience.
Requires intermediate experience in receiving, analyzing, and interpreting complex data and information.
Experience with a matrix organization and complex work environment is preferred.
Requires advanced proficiency in MS office (Word, PowerPoint, Excel).