Office Manager/Admin || Contractor

We are seeking a passionate and highly motivated Office Manager/Admin to facilitate a smooth transition as we move into our new San Francisco office. This role involves supporting the day-to-day logistics of the office move, coordinating with vendors and building management, and setting up the new space. You'll work closely with People Ops, Workplace/Facilities, and local team leads to ensure a seamless transition with minimal disruption to the business. 

• →Coordinate logistics with movers, vendors, and building management for the office move.
• →Manage move timeline and checklists, proactively flagging risks or delays.
• →Set up and organize the new office space, including furniture, supplies, signage, and seating.
• →Serve as the on-site point of contact for movers and vendors on move day(s).
• →Manage office supply inventory and ordering as needed.
• →Coordinate with IT/Facilities on equipment setup and desk assignments.
• →Maintain general office upkeep and organization during the transition period.
• →Support local team members with move-related questions and needs.
• →Assist with any post-move cleanup, returns, or vendor close-out tasks.

• Proven experience in office management or administration roles.
• Excellent organizational and multitasking skills.
• Strong communication and coordination abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and handle high-pressure situations.
• Familiarity with office move logistics is a plus.
• Flexible availability to meet the demands of the role, including heavier hours around key move milestones.
• Proficiency in using office software and systems.

Founded in 2015, Instawork is the nation’s leading online labor marketplace for food services, hospitality, light industry, and logistics, connecting more than 7M skilled workers with local restaurants, hotels, warehouses, stadiums, and more. Our AI-powered platform serves thousands of businesses across more than 50 major markets in the United States and Canada. We're not just helping fill shifts, we're supporting local economies—and we're just getting started!

Instawork has been featured by CBS News, The Wall Street Journal, The Washington Post, and the Associated Press. Forbes included us on their Next Billion Dollar Startups list; RetailTech Breakthrough named us Workforce Hiring Solution of the Year for 2025; and Inc. 5000 recognized us as one of the country's top 10% fastest-growing companies two years in a row. But what matters most is our impact. We're solving real problems for real people, and we’re doing it at scale.

Join our team to help us build something that matters! We’re looking for superstars who want to help us shape the future of work. With hubs in San Francisco, Bangalore, and Chicago, city offices in New York, Phoenix, and Singapore, we're back to working together in-person five days a week because we believe the best ideas happen when great people collaborate face-to-face. We also value diverse perspectives and encourage applications from candidates of all backgrounds.

Ready to make an impact? Learn more at www.instawork.com/about.

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