Administrative Assistant (Brokerage Administrator)

United States·Oak BrookFull-timemid

OtherAdministrative AssistantAdministrative & OfficeAdministration & Office Support

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Quick Summary

Overview

Marcus & Millichap is the nation’s leading brokerage firm specializing in real estate investments with offices nationwide. Marcus & Millichap offers owners and investors the nation's most comprehensive real estate research and analysis for all types of income-producing property.

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The Brokerage Administrator provides a broad range of administrative assistance to Sales Agents and the Operations Manager. This role is responsible for expediting all transactional work relating to the listing and sales of commercial real estate, training of new Agents and other personnel on company applications and software programs, as well as the performing of various administrative and marketing tasks related to the commercial real estate brokerage.

The base salary range for this role is $25 – $ 26 per hour. Actual pay will be determined by factors such as education, experience, and job-related skills relevant to the role. Marcus & Millichap is a multi-state employer and posted salary ranges are provided in good faith for compliance with all relevant pay-transparency regulations. These ranges may not reflect potential compensation for positions based in other states or regions.

Process new listings, including proofing and editing marketing packages for superior quality and use of grammar.

Assist the Operations Manager in the processing of sold and closed transactions when necessary.

Keep up to date with the various software, company applications, and policies or procedures that pertain specifically to Agents and Assistants, while continuing to identify opportunities to conduct training sessions when necessary.

Copy, scan, and create proposal bindings and print jobs for agents.

Share the telephone and front desk responsibilities with the other support staff.

Assist with the stocking of supplies, maintaining copiers and other office machines in working condition, and general problem solving.

Two+ (2+) years of administrative experience.

High School diploma.

Strong knowledge of Microsoft (MS) Office required: Word, Excel, PowerPoint, and Outlook.

Editing and proofreading skills.

A professional appearance and demeanor

Top-notch phone manner.

Reliable, punctual, and professional.

Friendly, upbeat personality with a can-do attitude.

A strong desire to learn and progress within the company

Eagerness to learn new software applications and technical remedies for keeping office computer systems updated.

Previous real estate experience is helpful.

Background in a banking, finance, or legal office environment preferred.

Knowledge of Adobe InDesign is a plus.

Marcus & Millichap offers a comprehensive benefits package designed to support employees’ health, well-being, and financial security. Eligible employees may have access to the following benefits, subject to the terms of applicable benefit plans:

• Health, dental, and vision insurance
• Paid time off and paid holidays
• 401(k) retirement plan with employer matching contributions
• Life and disability insurance
• Employee Assistance Program (EAP) and wellness resources

Benefits eligibility, coverage, and employer contributions may vary based on position, employment status, location, and length of service. This summary is provided for informational purposes only and does not constitute a guarantee of benefits. Additional details will be provided during the hiring process or upon request.