Administrative Assistant - Little Rock, AR

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.


PS Job Title: Administrative Assistant

Work Place Flexibility: Onsite 

Legal Entity: Entergy Arkansas, LLC 

* This position may be filled as a Administrative Assistant, Administrative Assistant I, II, III or IV based on the experience and qualifications of the selected candidate. *

 

JOB SUMMARY:
Responsible for daily operations in managing the accounts payable and contract compliance processes for new and existing contractors and vendors and supporting the various system policy process requirements to support AR Transmission Line Group.

 

JOB DUTIES & RESPONSIBILITIES:

Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested   
Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix, support work group for PeopleSoft time and labor administration, facilitate new hire and refresher training, and coordinate and participate in cross-functional training when process issues are identified
Process vendor payments for OneCard related purchases including reconciling the OneCard purchases per the system policy requirements
Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing     
Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support
Perform contract management activities per established system policies and procedures related to setting up new contracts in Asset Suite/INDUS/Passport, maintain existing contracts including contract ceiling management, review and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work
During major storm events, support the AR Transmission Line group as needed, as well as providing support for other storm related logistical requirements

MINIMUM REQUIREMENTS:

Minimum Education & Experience:

0 - 6 years customer service experience
Preferred: Some college or at least 1 year of customer service experience
 

Minimum Knowledge, Skills, and Abilities:

Must be dependable, self-motivated, goal oriented, organized, and able to manage multiple tasks with little or no supervision
Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications
Must possess strong written and oral communication skills
Must maintain confidentiality at all times
Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices
Demonstrated maturity in decision making and respect of peers
Good analytical and organizational skills
Working knowledge of Entergy's CCS software.
Working knowledge of expense and travel systems such as Concur and Time and Labor software systems.
Preferred: Familiarity with PeopleSoft Financial program and software such as Maximo.
 

Any Certificates, Licenses, etc.:

EEI SASS test required
Candidates selected to take the EEI SASS test will be invited via e-mail *MONITOR YOUR SPAM/JUNK EMAIL FOLDER

Primary Location: Arkansas-Little Rock Arkansas : Little Rock 
Job Function: Field & Skilled Trade
FLSA Status: Nonexempt 
Relocation Option: No Relocation Offered
Union description/code: ARKANSAS BARG. -- NON-NUCLEAR-A01 
Number of Openings: 1
PS Job Title: Administrative Assistant 
Travel Percentage:Up to 25%