Construction Administrative Assistant - Dallas, Texas

About You 

Are you a collaborative team player with excellent communication skills? Do you enjoy supporting hard working teams in a fast-paced environment? If this sounds like you, then you should mull over a career with Mullins Mechanical.   

We are seeking a highly skilled and motivated Construction Administrative Assistant to join our team in Carrollton, Georgia. As a Construction Administrative Assistant, you will play a crucial role in supporting our construction projects by providing administrative assistance to the project management team and ensuring the smooth operation of office procedures. The ideal candidate will have exceptional organizational skills, strong attention to detail, and the ability to thrive in a fast-paced construction environment. 

Our Commitment 

Our commitment to excellence in safety, quality, customer service, and professionalism has earned us a top-notch reputation in the industry.  Built on client relationships, our project teams are committed to providing services with integrity that will uphold our prestige within the industry.  

We realize that our greatest asset is our people.  We offer competitive compensation and benefits packages that include medical, dental, vision, life, disability, paid holidays, paid vacation, and 401K. 

Responsibilities  

• Project Documentation: Assist in the preparation, distribution, and organization of project documentation including contracts, proposals, change orders, and submittals. 

• Correspondence: Manage correspondence with clients, subcontractors, and suppliers via email, phone, and in-person meetings. 

• Scheduling: Coordinate project schedules, meetings, and appointments for project managers and field staff. 

• Data Entry: Accurately enter project data into various software systems and maintain project files in an organized manner. 

• Material Procurement: Assist in the procurement of materials by preparing purchase orders, tracking deliveries, and communicating with suppliers. 

• Billing and Invoicing: Support the billing process by preparing invoices, tracking payments, and resolving any billing discrepancies. 

• Safety Compliance: Assist in maintaining safety documentation and ensuring compliance with safety regulations on construction sites. 

• Office Management: Perform general office duties such as answering phones, filing paperwork, and ordering supplies. 

Qualifications 

• Excellent verbal and written communication skills with the ability to interact professionally with clients, subcontractors, and team members. 

• Strong organizational and time management skills with the ability to prioritize tasks effectively. 

• Exceptional attention to detail and accuracy in all aspects of work. 

• Ability to work collaboratively as part of a team and contribute to a positive work environment. 

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) 

• Experience with construction management software like Procore is a plus. 

• Previous experience in an administrative role, preferably in the construction industry, is highly desirable. 

Join Us 

Mullins Mechanical ranked #1,475 on the 2023 Inc. 5000 list and we’re proud to be one of the fastest growing privately held companies in America. We’re a self-performing specialty contractor specializing in design-build applications, HVAC systems, plumbing, process piping systems, boiler and chiller systems, equipment installation and rigging, plant relocation and maintenance, and metal fabrication. Our projects are often in industrial and manufacturing environments such as manufacturing facilities, automotive plants, chemical plants, distribution centers, warehouses, and other large commercial facilities. A career is waiting for you at Mullins Mechanical!