Nextgenfed1mo ago

Executive Assistant (TS/SCI Clearance Required)

CharlottesvilleFull-timemid

Executive AssistantAdministrative & OfficeAdministration & Office Support

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Executive AssistantAdministrative & OfficeAdministration & Office Support

NextGen Federal Systems is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and executive support to our Intelligence Community (IC) customer. The selected candidate will support a full range of administrative operations while working directly with senior leadership and security personnel in a fast-paced mission environment.

Provide executive-level administrative support to customer leadership

Assist the Office of Security (SEC) Special Security Officer (SSO) in meeting office security requirements

Review, coordinate, and track internal and external staff clearance and nomination packages

Prepare staff summary sheets, Memorandums of Agreement (MOA), and official correspondence

Update and develop office-level Standard Operating Procedures (SOPs)

Facilitate Defense Travel System (DTS) travel for government personnel

Maintain the DIA Administrative Requirements Tasking System (DARTS)

Coordinate in-processing and out-processing for government staff and contractor personnel

Manage conference room scheduling, appointments, and senior leadership calendars

Coordinate office supply orders and serve as vehicle coordinator, including maintenance of vehicle logs and required reporting

Maintain internal files and records management systems

Catalog, file, and track Intelligence Information Reports (IIRs) and storyboards

Collect and submit Significant Action Reports (SAR) and Weekly Action Reports

Disseminate pertinent information to Communities of Interest (COI)

Collect and prepare operating reports and budget expenditure data

Assist in preparation of presentations, read-ahead books, charts, graphs, and narrative reports

Screen incoming correspondence and determine appropriate action

Review outgoing correspondence to ensure proper formatting, grammar, and coordination

Support data transfer and removable media procedures

Utilize the Aircraft and Personnel Automated Clearance System (APACS)

Ensure compliance with and dissemination of the Foreign Clearance Guide (FCG)

Coordinate submission of Country and Theater Clearance requests and advise travelers on Combatant Command travel requirements, including official passports and visas

Maintain awareness of current theater travel requirements and Joint Travel Regulations (JTR)

High School Diploma or equivalent required

Minimum of 3 years of administrative experience

Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Working knowledge and understanding of DoD processes and terminology

Experience supporting senior leadership in a secure government environment

Strong written and verbal communication skills

Exceptional attention to detail and organizational skills

Ability to manage multiple tasks in a high-tempo operational setting

Active TS/SCI clearance required

Experience supporting Intelligence Community organizations

Familiarity with DARTS, DTS, APACS, and clearance processing procedures