Office Manager & Executive Assistant

Acceldata is a fast-growing technology company entering its eighth year, with continued expansion of our Canadian team and a strong focus on hiring in the Kitchener region. As we grow, we are looking for a highly organized, proactive Office Manager & Executive Assistant to help create an exceptional workplace experience and support our leadership team.

This role will own the day-to-day operations of our Kitchener office while providing executive support to the Head of the Canada Office. The role will also act as a key resource for Canadian employees, helping ensure smooth operations and a positive employee experience across the team.

The ideal candidate is someone who thrives in a dynamic environment, pays close attention to detail, and enjoys supporting others while keeping things running efficiently behind the scenes.

This is a full-time 18-month contract, based in our Kitchener office, and is ideal for someone who enjoys creating structure, supporting others, and keeping operations running smoothly in a dynamic environment.

• Own and manage day-to-day operations of the Acceldata Kitchener office, ensuring a smooth, organized, and welcoming environment

• Coordinate office logistics with Communitech including facilities, access, and space needs

• Manage office supplies, snacks, beverages, and general office setup

• Serve as the primary point of contact for vendors, building services, maintenance, and deliveries

• Organize office events, team meetings, employee celebrations, and office gifting

• Continuously identify ways to improve office operations and employee experience

• Partner with HR, Finance, IT, and global office managers for new hire onboarding, equipment setup, employee events, and global initiatives

• Partner with HR Recruiting team to assist with booking rooms for in person interviews 

• Partner with our HR recruiting team to support our co-op program with local post secondary schools

• Support newly relocated employees to ensure a smooth transition into office and the local environment

• Serve as the primary point of contact for employee benefits inquiries, partnering with our benefits broker to provide timely and accurate support

• Manage the calendar, scheduling, travel coordination, and expense reporting for the Head of the Canadian Office.

• Ensure scheduling priorities are managed effectively and leadership logistics run smoothly

• Assist with coordinating meetings, presentations, and leadership initiatives as needed

• 3+ years of experience in office management, executive assistance, or administrative operations

• Exceptional organizational skills and the ability to manage multiple priorities in a fast-paced environment

• Strong attention to detail and a proactive, solution-oriented mindset

• Excellent communication and interpersonal skills

• Ability to anticipate needs, solve problems proactively, and work independently

• High level of professionalism and discretion when handling confidential information

• Passion for supporting teams and creating a positive workplace experience

This role plays a key part in shaping the employee experience and supporting leadership effectiveness as our Canadian team continues to grow. The Office Manager & Executive Assistant helps ensure the office runs smoothly, employees feel supported, and leaders can focus on driving meaningful impact.

If you enjoy creating structure, supporting people, and making a meaningful impact behind the scenes, we’d love to hear from you.