Administrative Assistant

About NKPR

Founded by Natasha Koifman in 2002, NKPR is a full-service communications agency that lives at the intersection of PR, marketing, digital, and talent representation. We work with incredible global brands to tell stories that inspire, connect, and make an impact. With over 20 years of proven results, NKPR partners with clients in sectors including real estate, hospitality, lifestyle, design, technology, fashion, and financial services to deliver high-impact programs that align with business goals.

Our office in the heart of downtown Toronto feels more like a home than a headquarters. Complete with cozy couches for collaboration, open creative spaces, and a rooftop patio that comes alive in the summer months. It’s a space designed for ideas to flow and for people to genuinely enjoy coming to work. We focus on supporting one another as a collaborative team vs a competitive one, with shared objectives. 

Life at NKPR is fast-paced, social, and full of energy. We celebrate our wins, host unforgettable events and media previews, and love finding reasons to come together - whether for a brainstorm, a rooftop hangout, or a “Thirsty Thursday.” It’s a place where creativity thrives, relationships matter, and good vibes fuel great work.

The Role

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive support to the President and Director of Operations. Reporting to the Director of Operations, this role is responsible for managing the President’s calendar, coordinating office systems, supporting HR administration, and overseeing key administrative and operational functions to ensure efficiency and a positive, well-run work environment.

Key Responsibilities:

Executive Support (80%)

Calendar Management:

• Manage the President's schedule and prioritize calendar appointments, ensuring alignment with business goals and critical deadlines. While doing so, ensuring the President’s schedule remains balanced throughout the week.
• Coordinate logistical arrangements for in-person meetings, including location setup and required materials.
• Anticipate issues and initiate appropriate action.
• Personal administration for the President as needed.

Administrative Tasks:

• Manage email correspondence, phone calls, and other communication channels on behalf of the President.
• Prepare and review documents and reports as needed.
• Keep track of important dates, deadlines, and follow-ups.
• Improve the office experience for employees, clients and internal stakeholders.
• Support President with gifting during TIFF and before the December Holidays

First Point of Contact:

• Serve as the primary contact for the President, addressing inquiries and resolving issues.
• Manage incoming requests and ensure timely responses or escalation when necessary.

HR Administration:

• Assist the Director of Operations with HR-related tasks including onboarding and offboarding processes, and health & safety compliance.

Office Management (20%)

Office and Reception Duties:

• Perform general reception duties, including greeting visitors and managing incoming mail and deliveries.
• Take ownership of the cleanliness and organization of the office.
• Hold the team accountable to follow internal policies.

Procurement and Office Supplies:

• Oversee the procurement of office supplies and equipment.
• Maintain a running budget for office expenditure and file receipts properly to aid finance
• Arrange for office maintenance and manage relationships with vendors for various goods and services.
• Assist Operations with maintenance of company preferred vendor list

Team Engagement and Workplace Morale:

• Organize and execute internal employee events, social activities, and learning sessions.
• Manage logistics, including venue arrangements, catering, and materials.

Special Projects:

• Participate in and support special projects as assigned by the Director of Operations or President.
• Contribute to process improvements and administrative efficiency initiatives.
  
  

What you’ll bring:

• Minimum of 3-5 years of experience providing administrative support to management
• Degree in a related field (business, office assistance/administration, legal, HR/talent administration).
• Superior written and verbal skills with solid communication and interpersonal skills
• Skilled in apps including Google Calendar (for calendar management) as well as Google Workspace and Microsoft Office
• Detail-oriented and well-organized
• Able to handle multiple priorities in a fast-paced, ever-changing working environment
• Excellent time management and organization skills
• Super tech savvy, strong with Apple products
• Experience using an HRIS preferred
  

What We Offer:

• Competitive compensation package
• Growth and development opportunities
• Health and Dental Benefits
• Paid personal days
  
• Casual Dress
• Open concept and collaborative workspace

Interested candidates are invited to submit a cover letter and resume with their application. At NKPR, we believe the best ideas come from diverse perspectives and are committed to fostering an inclusive workplace where everyone feels seen, heard, and valued. We uphold equitable employment practices and policies, and celebrate the unique backgrounds and experiences that strengthen our culture of respect, collaboration, and continuous learning. We encourage applications from all qualified candidates.