Office Administrator

 

 

Answering the telephone, taking messages and acting as gatekeeper

Booking and collecting guests from the main reception, offering drinks and refreshments as necessary

Acting as the first point of contact for visitors and callers to the company

Providing office supplies (stationery & kitchen supplies) for staff and maintaining adequate stocks; task includes ordering new supplies, identifying new suppliers and obtaining the best price for the company

Managing company breakfasts, arranging any office drinks or social events

Assisting in organising all company events

Arranging travel and accommodation for staff or customers and other external contacts

Organising and storing paperwork, documents and computer-based information, outgoing post

Scheduling appointments and meetings for executives and upper-level staff

Making sure the offices always look neat and tidy

Engaging with building suppliers and staff regarding general maintenance of the offices

Ensuring relevant equipment is ordered and ready for new starts, i.e. laptops and screens

Managing the office facilities, including sorting out broken furniture and equipment, returning and replacing any damaged goods, and arranging any necessary equipment for the office

Supporting the HR team on administrative duties

Excellent organisational and time management skills

Strong written and verbal communication abilities

Proficiency in Microsoft Office and general office software

Creative and proactive mindset, with the ability to solve problems efficiently

Ability to work independently and as part of a team, with keen attention to detail and accuracy

University Graduate from creative, human resources or business management studies would be a plus

Must be available to work 5 days from the office Mon-Fri & be flexible to take calls / urgent bookings for executive team out of hours / weekends.

Must be available for office hours 08.00-17.00

Personal training budget – EUR 1500

Discounted gym membership  

Health Insurance 

Subsidised Multisport card 

25 days annual leave plus the Bank Holidays, extra day off for Birthday & Social Volunteering  

 

 

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We are looking forward to receiving your CV.

 

OpenPayd Talent Team

 

To all recruitment agencies: OpenPayd does not accept speculative agency resumes. Please do not forward resumes to our jobs alias, OpenPayd employees or any other company location. OpenPayd is not responsible for any fees related to unsolicited resumes. OpenPayd will only accept CV's from the partners with relevant agreement via the People and Talent team only.

 

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