Executive Assistant & Employee Engagement Associate

We’re looking for a highly skilled, adaptable, and energetic Executive Assistant to join our team. Reporting directly to the Global Head of People, this unique role blends high-level executive support with a strong focus on internal culture and employee experience.

You will be the primary support partner for 4-5 key executives, ensuring seamless coordination of their priorities, schedules, and operations. Beyond traditional EA duties, you will support onsite culture - happy hours, team building activities, and engagement initiatives that make our midtown office a fantastic place to work.

The ideal candidate moves with speed, maintains a consistently positive attitude, and possesses a true service-oriented mindset where no task is too big or too small.

• Provide proactive, fast-paced executive support for 4-5 key company executives, including complex calendar management, meeting preparation, and follow-ups.
• Coordinate logistics for domestic and international travel, including agendas, accommodations, and on-the-ground details.
• Support preparation for internal and external meetings by organizing briefing documents, decks, and key materials.
• Track action items and ensure timely follow-up across internal and external stakeholders to keep operations seamless.
• Anticipate needs and provide proactive recommendations to improve efficiency and effectiveness for the leaders you support.
• Maintain a high level of professionalism, judgment, and discretion when handling highly confidential information.

• Partner with other admins across the company to plan, coordinate, and execute onsite employee experience initiatives, including happy hours, catered lunches, team-building activities, and milestone celebrations.
• Act as a cultural ambassador for the office, fostering a welcoming, highly engaged, and inclusive environment.
• Bring a service-oriented mindset to the daily office experience, jumping in wherever needed (e.g., greeting guests, serving/setting up lunch, and ensuring meeting rooms are ready).
• Partner with the Global Head of People to roll out broader engagement and morale-boosting initiatives.

• Experience: 5+ years of experience supporting multiple senior executives, ideally in a fast-paced or high-growth environment. Prior experience in office management, event planning, or culture initiatives is a major plus.
• Speed & Attitude: You operate with urgency and efficiency without sacrificing quality, and you bring a positive, "can-do" energy to work every day.
• Organizational Rigor: Strong time management skills with the proven ability to juggle competing priorities across multiple executives.
• Service-Oriented & No Ego: You are a true team player who is happy to roll up your sleeves to get things done, whether that’s drafting an executive brief or ordering and setting up team lunches.
• Communication: Clear, professional written and verbal communication. You represent the leadership team effectively to all internal and external stakeholders.
• Proactivity: You think ahead, anticipate bottlenecks, and propose solutions before being asked.
• Trust & Discretion: High degree of integrity, aligned with our company pace and values, and deeply trusted with sensitive information.
• Work Arrangement: Willingness to work out of our midtown NYC office 5 days per week, with occasional evening support for events as needed.

Pagaya was founded in 2016 by seasoned research, finance, and technology entrepreneurs with our head quarters located in NYC and Tel Aviv. 

We move fast and smart, identifying new opportunities and building end-to-end solutions from AI models and unique data sources. Every Pagaya team member is solving new and exciting challenges every day in a culture based on partnership, collaboration, and community.

• Continuously Learn- We challenge ourselves for the sake of getting better as individuals, as teams, and as an organization to deliver for our partners.
• Debate and Commit- We respectfully and openly debate to strengthen our ideas and build shared conviction - once we decide, we go all in, together.
• Dream Big and Act- We boldly tackle complex problems, pressure-test solutions in real-time, and adapt with speed and energy.
• Advance Inclusion- We create a world where everyone can win, designing systems that better represent people and generate sustainable value for our employees, partners and investors.
• Be Accountable Together- We proudly own our actions and our results, taking initiative to ensure our work gets over the finish line as a team.

We believe health, happiness, and productivity go hand-in-hand. That's why we're continually looking to enhance the ways we support you with benefits programs and perks that allow every Pagayan to do the best work of their life.