Office Manager

Proton was founded in 2014 by scientists from CERN on a simple truth: privacy is a fundamental human right. Since then, we’ve built the world’s largest encrypted email service (Proton Mail) and expanded into Proton VPN, Proton Drive, Proton Pass, and Proton Calendar—tools used by millions globally to protect their freedom, fight censorship, and keep their data safe. In some situations, Proton has literally helped save lives!

We are profitable, independent (no VC control), and selectively hire from the top ~1% of applicants. Our 500+ team members across 50+ countries come from leading organizations and elite academic backgrounds. We move fast, keep hierarchy light, and prioritize impact over optics. If you want to do meaningful work with exceptionally high-caliber people, this is it. Join us and do work you can truly be proud of. Check our open-source projects here!

We  are looking  for a dynamic  and  motivated  individual  to join our growing team in Paris

You will be working closely with the Office Manager Lead located in Switzerland, but mainly support the Paris-based team on office-related operations, making sure the office runs smoothly and is a great place to work.

The position is office-based.

The position is full-time.

You are reliable, able to multitask,  and adapt in a fast-paced environment, with excellent communication and time management skills.

Some tasks listed will require physical work and/or time flexibility.

• →Support staff onboarding and offboarding
• →Welcome and greetings of visitors
• →Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• →Organize staff travels including, flights, hotels, insurance, and budget compliance
• →Draft and follow up on the yearly office management operational budget
• →Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time.
• →Monitor service providers service level (Supervision of cleaning duties performed by service provider. Relaying instructions to cleaning staff.)
• →Manage office supplies inventory and place orders as necessary
• →Coordinate team lunches, place orders and process invoices. Increase portfolio of suppliers.
• →Manage stocks of food and drink supplies.
• →Identify opportunities for process and office management improvements.
• →Organizing, and participating to, office events on a regular basis and animate office life

• Bachelor's degree in business administration, communications, hospitality or a related field
• Work experience in an administrative/office management role
• Fluent in English, both written and verbal
• Must have exceptional attention to detail
• Strong organizational and time management skills, and ability to prioritize
• Must be a self-starter and result-driven.
• Excellent communication and interpersonal skills
• Strong problem-solving skills, complaint handling and analytical abilities
• Proficient in technology, especially Microsoft Office applications.