Half-day Executive Assistant

We are looking for a sharp, "right-hand" EA to support a CEO managing a diverse portfolio from Construction to Executive Coaching. This isn't a traditional admin role, it’s a high-impact role, supporting a tech-forward CEO, you will act as a critical support, providing the structure and agility required to manage multiple complex projects, diverse stakeholder groups, and high-priority administrative cycles. Requiring a blend of hybrid and on-site presence in Newlands and Ottery to ensure seamless operational flow. Strategically positioned at the centre of a diverse business portfolio, this role is designed for a high-level administrative partner capable of navigating industries ranging from executive coaching to construction and property. Key Responsibilities Executive Portfolio Support: Act as the primary liaison and "right hand" to the CEO, overseeing administrative operations across multiple business entities. Project Coordination: Facilitate the lifecycle of various projects in the construction and coaching sectors, ensuring deadlines are met and deliverables are tracked. Strategic Research: Proactively investigate new business opportunities and market trends to support the CEO’s expansion goals. Stakeholder Management: Professionally manage interactions with property agents, tenants, and coaching clients, ensuring high-touch service and effective follow-ups. Diary & Travel Logistics: Manage complex, shifting calendars and coordinate all domestic and international travel arrangements, including detailed itineraries. Communications & Outreach: Direct incoming calls and correspondence, prioritising urgent matters and responding on behalf of the CEO where appropriate. Reporting: Prepare personal and business-related reports, ensuring data accuracy and professional presentation. Requirements Experience: Proven track record as an Executive Assistant or Professional Assistant supporting high-net-worth individuals or multi-business owners. Technical Mastery: Advanced proficiency in AI tools and modern administrative software; the CEO is tech-savvy and requires a partner who can optimize workflows without training. Organisation: Exceptional structural and organizational skills with the ability to manage multiple priorities under pressure. Agility: A sharp, adaptable mindset with a drive for continuous learning and skill improvement. Attention to Detail: High level of accuracy in document preparation and project tracking. Advanced Microsoft Office Suite (Outlook, Excel, Word). Advanced AI Productivity Tools (LLMs, Automation tools). Project Management Software (e.g., Trello, Asana, or Monday.com). SharePoint or similar cloud-based filing systems. Benefits Environment: A fast-evolving, entrepreneurial atmosphere where initiative is rewarded. Development: Support for a candidate who is self-driven in researching and implementing better ways of working. Flexibility: Half-day Split between Newlands and Ottery, Cape Town