Personal Assistant to Senior Community Leader

A respected community organisation is seeking a highly organised, discreet, and proactive Personal Assistant to support a senior community leader. This role serves as the operational backbone of a busy leadership office and requires exceptional organisational ability, emotional intelligence, and proactive problem-solving. The successful candidate will ensure the leader’s time, commitments, and community responsibilities are managed seamlessly, allowing them to focus on leadership, community engagement, teaching, and pastoral responsibilities. Key Responsibilities Executive & Diary Management Full ownership of the leader’s diary, including daily, weekly, and long-term scheduling Coordinate meetings, community events, pastoral visits, ceremonies, and external engagements Anticipate scheduling conflicts and manage changes proactively Ensure the leader is prepared and fully briefed for all engagements Maintain realistic scheduling, including preparation and travel time Community Relationship Management Maintain and manage the organisation’s CRM system Track community members, key milestones, and follow-up communications Ensure important personal or community engagements are recorded and followed up Assist with invitations, guest lists, and communication for community events Ceremonial & Life-Cycle Event Coordination Coordinate important community life-cycle events and ceremonies, including celebrations, milestones, and commemorations Prepare detailed checklists and logistical plans for events Ensure all necessary materials, documents, and notes are prepared in advance Confirm venue details, participants, and timing Liaise with families and event coordinators when required Ensure accuracy of names, personal details, and programme flow Travel Coordination Arrange flights, accommodation, and ground transport Manage online check-ins and travel documentation Prepare detailed travel itineraries and supporting documentation Administrative & Office Support Manage email correspondence and prioritisation Assist with drafting routine communication when required Maintain organised digital records and documentation Coordinate with office staff and external stakeholders Send out e-mail campaigns and assist with writing social media posts Requirements Required Skills & Competencies Exceptional organisational and administrative ability Strong attention to detail Ability to remain calm and effective in a fast-paced environment High level of discretion and professionalism Strong written and verbal communication skills Excellent time management and anticipation skills Comfortable using digital tools such as CRM systems, calendars, and document platforms Proactive mindset with strong problem-solving ability Experience using Canva to assist in creating social media posts Personal Attributes Professional, polished, and dependable Emotionally intelligent and respectful in a community environment Adaptable and flexible Service-oriented with a collaborative approach Quick learner able to absorb terminology, traditions, and cultural context Comfortable working closely with senior leadership Success in This Role Success means the leadership office operates smoothly and efficiently, with well-managed schedules, seamless events, and strong follow-through on community relationships. Benefits Full-time, office-based (Monday–Friday) with flexibility Fast-paced and dynamic environment Occasional flexibility may be required around major community events Competitive remuneration offered in line with the level of responsibility